Purchasing Assistant

Staffmark Group; Toledo (OH); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Life Insurance

Disability Insurance

401(k)

Paid time off (PTO)

Job summary

Staffmark Toledo is seeking a Purchasing Assistant for an on-site, direct-hire position in Toledo, OH. The role pays $20.00 per hour, with a 1st shift schedule from 8:00 AM to 5:00 PM. You will enter and maintain purchase orders in the ERP system and coordinate with suppliers and internal teams to ensure timely deliveries.

Entry-level candidates are welcome; training will be provided. Proficiency in Excel/Outlook/Word and basic math, attention to detail, and strong communication are essential

Qualifications

• High school diploma or equivalent required.
• Basic computer skills including Excel, Outlook and Word.
• Ability to learn ERP/MRP systems and purchasing processes.
• Basic math skills with the ability to compare quantities, pricing, and delivery information.

Responsibilities

• Enter, update, and maintain purchase orders within the company ERP system.
• Request supplier quotations (RFQs), organize responses, and support purchasing activities.
• Communicate with suppliers regarding order confirmations, delivery schedules, backorders, and shipment updates.
• Track open purchase orders and report delays, shortages, discrepancies, or other issues.
• Assist with ordering materials, supplies, tooling, equipment, and operational needs.
• Coordinate order status and delivery information with production, engineering, quality, warehouse, and accounting teams.
• Maintain accurate purchasing records, including quotes, purchase orders, invoices, packing slips, and supplier communications.
• Support invoice resolution, returns, shortages, and supplier credit documentation.
• Provide general administrative support to the Purchasing Department and assist with special projects as assigned.

Skills

Basic math

Data entry

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Excel

Outlook

Word

ERP/MRP systems

Job description

Now hiring for a Purchasing Assistant - Direct Hire

Location: Toledo, OH

Pay Rate: $20.00 per hour

Schedule: 1st Shift | 8:00 AM - 5:00 PM

Join Staffmark and discover a Purchasing Assistant position where your work matters and your contributions are truly appreciated.

Looking for Purchasing Assistant jobs in Toledo where your skills can make a real impact? This opportunity offers the chance to contribute to a growing team, develop your experience, and build a rewarding career in a professional work environment.

Education Requirements

• High school diploma or equivalent required.
• Basic computer skills, including Microsoft Excel, Outlook, and Word.
• Ability to learn ERP/MRP systems and purchasing processes.
• Basic math skills with the ability to compare quantities, pricing, and delivery information.

Experience Requirements

• Entry-level candidates are encouraged to apply; training will be provided.
• Previous experience in purchasing, procurement, order entry, administrative support, customer service, manufacturing, or supply chain is helpful but not required.
• Experience with ERP/MRP systems, including E2 or similar software, is a plus.
• Strong data entry skills and attention to detail preferred.

Preferred Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Detail-oriented with the ability to manage multiple priorities.
• Professional and customer-service-focused mindset when working with suppliers and internal teams.
• Dependable attendance and the ability to maintain confidentiality.
• Willingness to learn purchasing procedures and manufacturing operations in a fast-paced environment.

Physical Capabilities

• Ability to work primarily in an office environment with occasional visits to manufacturing, warehouse, and shipping areas.
• Ability to sit, stand, walk, and move between departments throughout the workday.
• Frequent use of computers, keyboards, telephones, and standard office equipment.
• Occasionally lift and carry office supplies or small packages weighing up to 25 pounds.
• Ability to follow safety procedures and wear required PPE when entering production areas.

Job Duties

• Enter, update, and maintain purchase orders within the company ERP system.
• Request supplier quotations (RFQs), organize responses, and support purchasing activities.
• Communicate with suppliers regarding order confirmations, delivery schedules, backorders, and shipment updates.
• Track open purchase orders and report delays, shortages, discrepancies, or other issues.
• Assist with ordering materials, supplies, tooling, equipment, and operational needs.
• Coordinate order status and delivery information with production, engineering, quality, warehouse, and accounting teams.
• Maintain accurate purchasing records, including quotes, purchase orders, invoices, packing slips, and supplier communications.
• Support invoice resolution, returns, shortages, and supplier credit documentation.
• Provide general administrative support to the Purchasing Department and assist with special projects as assigned.

Benefits

vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

Friendly. Attentive. Solid Team.

"The supervisors are such great people - very friendly and attentive" - Jesus, Staffmark Associate

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer.