Purchasing Assistant

Addison Group; Spring (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Addison Group is seeking a detail-oriented Purchasing Clerk to support purchasing and procurement operations in a manufacturing/industrial environment. The role focuses on data entry, purchase order processing in QuickBooks, vendor follow-up, and maintaining accurate purchasing records.

Responsibilities include entering part numbers, quantities, pricing, due dates, and shipping details; reviewing requisitions; sending POs to vendors and obtaining acknowledgments; and coordinating with receiving

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year in purchasing or procurement, ideally in manufacturing/industrial.
• Experience with ERP systems; QuickBooks experience strongly preferred.
• Proficient with Microsoft Office, especially Excel and Outlook.
• Strong data-entry skills with high accuracy.

Responsibilities

• Create, issue, and maintain purchase orders in QuickBooks.
• Enter and maintain accurate part numbers, quantities, pricing, due dates, shipping information, and other purchasing data.
• Review purchase requisitions and purchasing requirements for completeness and accuracy.
• Send purchase orders to vendors and obtain order acknowledgments and confirmed delivery dates.
• Follow up with vendors regarding open purchase orders, late shipments, backorders, and delivery issues.
• Update purchase orders when quantities, pricing, delivery dates, or other requirements change.
• Maintain accurate vendor and purchasing records within the ERP system.
• Communicate purchasing status, material shortages, and potential delays to planning, production, and other departments.
• Coordinate with receiving and accounting to resolve discrepancies involving purchase orders, receiving documentation, packing slips, invoices, quantities, and pricing.
• Assist with matching purchase orders, receiving documentation, and vendor invoices as needed.
• Maintain organized electronic purchasing documents and vendor correspondence.

Skills

Data entry

Attention to detail

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Outlook

ERP system

Job description

Our client is seeking a detail-oriented Purchasing Clerk to support their purchasing and procurement operations in a manufacturing/industrial environment. This position is primarily focused on data entry, purchase order processing, vendor follow-up, and maintaining accurate purchasing records.

Key Responsibilities

• Create, issue, and maintain purchase orders in QuickBooks.
• Enter and maintain accurate part numbers, quantities, pricing, due dates, shipping information, and other purchasing data.
• Review purchase requisitions and purchasing requirements for completeness and accuracy.
• Send purchase orders to vendors and obtain order acknowledgments and confirmed delivery dates.
• Follow up with vendors regarding open purchase orders, late shipments, backorders, and delivery issues.
• Update purchase orders when quantities, pricing, delivery dates, or other requirements change.
• Maintain accurate vendor and purchasing records within the ERP system.
• Communicate purchasing status, material shortages, and potential delays to planning, production, and other departments.
• Coordinate with receiving and accounting to resolve discrepancies involving purchase orders, receiving documentation, packing slips, invoices, quantities, and pricing.
• Assist with matching purchase orders, receiving documentation, and vendor invoices as needed.
• Maintain organized electronic purchasing documents and vendor correspondence.
• Assist Purchasing personnel with reports, data entry, filing, and other administrative duties.
• Maintain professional and productive relationships with suppliers and internal departments.
• Ensure purchasing information is entered accurately and in a timely manner.
• Perform other purchasing and administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of experience in purchasing or procurement, preferably within a manufacturing, industrial, or similar environment.
• Experience working with an ERP system required.
• QuickBooks experience strongly preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong data entry skills with a high level of accuracy.

Preferred Skills

• Manufacturing or industrial purchasing experience.
• Experience with purchase orders and three-way matching.
• Experience working with inventory, materials, parts, or production-related purchasing.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.