Purchasing Assistant — ERP & Vendor Coordination

Addison Group; Spring (TX); On-site; USD 38,000 - 54,000; Full time

Job summary

Addison Group is seeking a detail-oriented Purchasing Clerk to support purchasing and procurement operations in a manufacturing/industrial environment. The role focuses on data entry, purchase order processing in QuickBooks, vendor follow-up, and maintaining accurate purchasing records.

Responsibilities include entering part numbers, quantities, pricing, due dates, and shipping details; reviewing requisitions; sending POs to vendors and obtaining acknowledgments; and coordinating with receiving

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year in purchasing or procurement, ideally in manufacturing/industrial.
• Experience with ERP systems; QuickBooks experience strongly preferred.
• Proficient with Microsoft Office, especially Excel and Outlook.
• Strong data-entry skills with high accuracy.

Responsibilities

• Create, issue, and maintain purchase orders in QuickBooks.
• Enter and maintain accurate part numbers, quantities, pricing, due dates, shipping information, and other purchasing data.
• Review purchase requisitions and purchasing requirements for completeness and accuracy.
• Send purchase orders to vendors and obtain order acknowledgments and confirmed delivery dates.
• Follow up with vendors regarding open purchase orders, late shipments, backorders, and delivery issues.
• Update purchase orders when quantities, pricing, delivery dates, or other requirements change.
• Maintain accurate vendor and purchasing records within the ERP system.
• Communicate purchasing status, material shortages, and potential delays to planning, production, and other departments.
• Coordinate with receiving and accounting to resolve discrepancies involving purchase orders, receiving documentation, packing slips, invoices, quantities, and pricing.
• Assist with matching purchase orders, receiving documentation, and vendor invoices as needed.
• Maintain organized electronic purchasing documents and vendor correspondence.

Skills

Data entry

Attention to detail

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Outlook

ERP system

Job description

Addison Group is seeking a detail-oriented Purchasing Clerk to support purchasing and procurement operations in a manufacturing/industrial environment. The role focuses on data entry, purchase order processing in QuickBooks, vendor follow-up, and maintaining accurate purchasing records.

Responsibilities include entering part numbers, quantities, pricing, due dates, and shipping details; reviewing requisitions; sending POs to vendors and obtaining acknowledgments; and coordinating with receiving