Purchasing Assistant

Hana Group; Irving (TX); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading company in Pan-Asian cuisine is seeking a detail-oriented Purchasing Coordinator. This role supports sourcing and procurement operations, ensuring product availability and supplier communication. Ideal candidates possess strong analytical skills and a passion for food.

Qualifications

• Experience in purchasing, supply chain, or administrative support.
• Strong attention to detail and commitment to data accuracy.

Responsibilities

• Create and track purchase orders in coordination with buyers.
• Liaise with suppliers regarding order status and delivery schedules.
• Prepare procurement-related reports and demand forecasts.

Skills

Communication

Planning and Priority Setting

Financial Acumen

Data / Analytics

Consumer/Customer Focus

Education

Bachelor’s degree

4 - 5 years of experience

Tools

Microsoft Excel

ERP or procurement platforms

Job description

Hana Group is a global leader in ready-to-eat Pan-Asian cuisine, bringing fresh, chef-crafted sushi and Asian-inspired dishes to customers through our in-store kiosks and food service operations. With a presence in major grocery retailers across the U.S., we’re committed to delivering high-quality food that’s convenient, delicious, and prepared with care. Our culinary teams operate with a passion for food and a dedication to service that drives every customer interaction.

Our Culture

At Hana Group, we believe our people are the heart of our success. We’re proud to foster a diverse and inclusive work environment where team members feel empowered, supported, and inspired to grow. Whether you're rolling sushi, managing a kiosk, or supporting operations behind the scenes, your work makes a real impact on the customer experience and the company’s success. We invest in our employees through hands-on training, leadership development, and clear pathways for career advancement.

Why Join Us

Joining Hana Group means being part of a fast-paced, entrepreneurial company that’s transforming the way people eat. We operate with a focus on food safety, operational excellence, and customer satisfaction, while never losing sight of the people who make it all happen. If you're passionate about food, thrive in dynamic environments, and want to be part of a company that’s growing across the U.S., Hana Group could be the perfect fit for you.

Job Description

Hybrid Schedule: 2-3 Days in Office Required

Job Description Summary

The Purchasing Coordinator is a detail-oriented and proactive position that supports the daily operations of our sourcing and procurement team. This role plays a critical part in ensuring consistent product availability, seamless supplier communication, and accurate procurement data — all of which support the delivery of premium sushi products to our customers. The Purchasing Coordinator will work closely with buyers, cross-functional partners, and suppliers, and report directly to Procurement team leader.

Key Competencies:
Financial Acumen and Data /Analytics, Consumer/Customer Focus, Planning and Priority Setting, and Communication

Duties & Responsibilities
• Create, track, and follow up on purchase orders in coordination with buyers.
• Maintain accurate item and vendor records in procurement systems, including setup and ongoing updates to item codes.
• Support the onboarding process for new products and vendors, ensuring all documentation and systems are in place.
• Liaise with suppliers regarding order status, lead times, and delivery schedules.
• Assist in resolving issues related to inventory availability, product quality, or shipment discrepancies.
• Coordinate with operations, logistics, and quality assurance to ensure seamless supply chain execution.
• Organize and manage supplier tastings and samplings in collaboration with the product development team.
• Prepare procurement-related reports, demand forecasts, and assist with data analysis as needed.
• Perform general administrative support including invoice follow-up, document organization, and meeting coordination.

Qualifications

• Bachelor’s degree or 4 - 5 years of experience in purchasing, supply chain, or administrative support (experience in the food industry or perishables preferred).
• Strong attention to detail and commitment to data accuracy.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Excel; familiarity with ERP or procurement platforms is a plus.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Team player with a proactive mindset and a genuine passion for food and operations excellence.

Additional Information

This job posting describes the general duties and responsibilities for the position. Other duties not listed may arise.

Hana Group, North America is an equal opportunity employer.