Purchasing Administrative Assistant

HEICO; Miami (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

HEICO Component Repair Group in Miami, FL is seeking an Administrative Assistant to support the Purchasing department, handling purchase orders, supplier records, and vendor communications. The role requires attention to detail, organization and FAA-compliant documentation.

The ideal candidate works well in a fast-paced environment, collaborates with production, stockroom and quality teams, and helps maintain accurate procurement records.

Responsibilities

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Job description

HEICO Component Repair Group, a world leader in aircraft component repair and overhaul, is looking for an enthusiastic and meticulous Administrative Assistant to support our Purchasing department. This is a great opportunity to work in a fast-paced environment where your communication and your organizational skills will play a key role in helping Purchasing operations.

The daily activities of this role include processing purchase orders, maintaining supplier and procurement records, communicating with vendors and internal departments, tracking shipments and deliveries, and ensuring documentation is accurate and compliant with FAA requirements.

The ideal candidate is a team player who is proactive, professional, and capable of effectively managing several priorities. If you're looking to grow within a stable and innovative company that values excellence, teamwork, and integrity.

Key Responsibilities

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed