Procurement Administrative Assistant — Fast-Paced Global Ops

Northwings Accessories Corp; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with company match

Disability insurance

Life insurance

Flexible spending accounts

Paid time off

Paid holidays

Job summary

HEICO Component Repair Group in Florida is seeking an Administrative Assistant to support the Purchasing department in a fast-paced environment. Responsibilities include processing purchase orders, maintaining supplier records, and coordinating with vendors and internal teams.

The ideal candidate has a high school diploma, 1+ years of administrative experience, strong English communication, and proficiency with MS Office; experience with Pentagon software is a plus.

Qualifications

• High School diploma or GED required.
• 1+ years of experience in administrative or clerical support.
• Team player mentality is required.
• Strong English written and verbal communication skills.
• Proficient in MS Office applications (Excel, Word, Outlook).
• Proficient in Pentagon software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Skills

Team player

Strong English communication

Strong organizational skills

MS Office proficiency

Education

High School diploma or GED

Tools

MS Office (Excel/Word/Outlook)

Pentagon software

Job description

HEICO Component Repair Group in Florida is seeking an Administrative Assistant to support the Purchasing department in a fast-paced environment. Responsibilities include processing purchase orders, maintaining supplier records, and coordinating with vendors and internal teams.

The ideal candidate has a high school diploma, 1+ years of administrative experience, strong English communication, and proficiency with MS Office; experience with Pentagon software is a plus.