Purchasing Administrative Assistant - Miami, FL

Northwings Accessories Corp; Miami (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) with company match

Disability insurance

Life insurance

Flexible spending accounts

Paid time off

Paid holidays

Job summary

HEICO Component Repair Group in Florida is seeking an Administrative Assistant to support the Purchasing department in a fast-paced environment. Responsibilities include processing purchase orders, maintaining supplier records, and coordinating with vendors and internal teams.

The ideal candidate has a high school diploma, 1+ years of administrative experience, strong English communication, and proficiency with MS Office; experience with Pentagon software is a plus.

Qualifications

• High School diploma or GED required.
• 1+ years of experience in administrative or clerical support.
• Team player mentality is required.
• Strong English written and verbal communication skills.
• Proficient in MS Office applications (Excel, Word, Outlook).
• Proficient in Pentagon software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Skills

Team player

Strong English communication

Strong organizational skills

MS Office proficiency

Education

High School diploma or GED

Tools

MS Office (Excel/Word/Outlook)

Pentagon software

Job description

HEICO Component Repair Group, a world leader in aircraft component repair and overhaul, is looking for an enthusiastic and meticulous Administrative Assistant to support our Purchasing department. This is a great opportunity to work in a fast-paced environment where your communication and your organizational skills will play a key role in helping Purchasing operations.

The daily activities of this role include processing purchase orders, maintaining supplier and procurement records, communicating with vendors and internal departments, tracking shipments and deliveries, and ensuring documentation is accurate and compliant with FAA requirements.

The ideal candidate is a team player who is proactive, professional, and capable of effectively managing several priorities. If you're looking to grow within a stable and innovative company that values excellence, teamwork, and integrity, we invite you to apply.

Key Responsibilities:

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Skills/Education & Experience:

• High School diploma or GED required
• 1+ years of experience in administrative or clerical support
• Team player mentality is required
• Strong English written and verbal communication skills
• Proficient in MS Office Applications such as Excel, Word, & Outlook
• Proficient in Pentagon software preferred
• Strong organizational skills and attention to detail

Physical Demands

• Ability to remain stationary for extended periods of time
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Occasional standing, walking, bending, and reaching to retrieve files or office materials
• Ability to lift up to 10lbs.
• Visual ability to read documents, computer screens, and detailed reports
• Exposure to a professional office and manufacturing environment with occasional noise from production areas

This is a great position for someone who loves challenges, a chance to learn an exciting business, and looking for an opportunity to grow within a successful company.

HEICO Corporation offers competitive compensation and excellent benefits:

• Health, Vision & Dental insurance
• 401(k) with company match
• Disability & Life insurance
• Flexible spending accounts
• Paid time off and paid holidays