Purchasing Administrative Assistant

Analog Modules, Inc.; Miami, Northern (FL, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with company match

Disability & Life insurance

Flexible spending accounts

Paid time off and paid holidays

Job summary

HEICO Component Repair Group in Miami is seeking an Administrative Assistant to support the Purchasing department and ensure accurate procurement records. You will communicate with vendors, track orders, and coordinate with production and quality teams to keep materials on schedule.

The role emphasizes strong organizational skills, attention to detail, and proficiency in MS Office; familiarity with Pentagon software is a plus. This is a fast-paced office environment offering room to grow.

Qualifications

• High School diploma or GED required.
• 1+ years of administrative or clerical support experience.
• Team player mentality is required.
• Strong English written and verbal communication skills.
• Proficient in MS Office Applications such as Excel, Word, & Outlook.
• Proficient in Pentagon software preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Purchasing department.
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements.
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates.
• Assist with resolving delivery discrepancies or shortages.
• Maintain and organize purchasing files, records and reports.
• Assist with scheduling meetings, preparing reports, and compiling procurement data.
• Support inventory and purchasing audits if needed.

Skills

Team player

Strong English

MS Office

Pentagon software

Attention to detail

Education

High School diploma or GED

Tools

MS Office (Excel, Word, Outlook)

Job description

HEICO Component Repair Group, a world leader in aircraft component repair and overhaul, is looking for an enthusiastic and meticulous Administrative Assistant to support our Purchasing department. This is a great opportunity to work in a fast-paced environment where your communication and your organizational skills will play a key role inhelpingPurchasing operations.

The daily activities of this role include processing purchase orders, maintaining supplier and procurement records, communicating with vendors and internal departments, tracking shipments and deliveries, and ensuring documentation is accurate and compliant with FAA requirements.

The ideal candidate is a team player who isproactive, professional, and capable ofeffectively managingseveral priorities. If you're looking to grow within a stable and innovative company that values excellence, teamwork, and integrity, we invite you to apply.

Key Responsibilities:

• Provide administrative support to the Purchasing department
• Communicate with vendors regarding order status, deliveries, pricing, and documentation requirements
• Coordinate with production, stockroom, and quality departments regarding material needs and order updates
• Assist with resolving delivery discrepancies or shortages
• Maintain and organize purchasing files, records and reports
• Assist with scheduling meetings, preparing reports, and compiling procurement data
• Support inventory and purchasing audits if needed

Requirements

Skills/Education & Experience:

• High School diploma or GED required
• 1+ years of experience in administrative or clerical support
• Team player mentality is required
• Strong English written and verbal communication skills
• Proficient in MS Office Applications such as Excel, Word, & Outlook
• Proficient in Pentagon software preferred
• Strong organizational skills and attention to detail

Physical Demands

• Ability to remain stationary for extended periods of time
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Occasional standing, walking, bending, and reaching to retrieve files or office materials
• Ability to lift up to 10lbs.
• Visual ability to read documents, computer screens, and detailed reports
• Exposure to a professional office and manufacturing environment with occasional noise from production areas

This is a great position for someone who loves challenges, a chance to learn an exciting business, and looking for an opportunity to grow within a successful company.

HEICO Corporation offers competitive compensation and excellent benefits:

• 401(k) with company match
• Disability & Life insurance
• Flexible spending accounts
• Paid time off and paid holidays

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.