Publishing Operations Manager

Solomon Page; New York (NY); On-site; USD 61,000 - 83,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page in NYC is seeking a Publishing Operations Manager for a freelance assignment set to run through March 2027, onsite at the NYC office. You will oversee day-to-day author and talent operations, contracts, onboarding, invoices, payments, and related documentation, coordinating with Legal, Editorial, Finance, and external partners.

This role emphasizes process improvement and cross-functional collaboration, with a strong focus on accuracy, confidentiality, and timely delivery.

Qualifications

• 4+ years in publishing, entertainment, media, or related operations

Responsibilities

• Oversee day-to-day admin operations for author and talent engagements including contracts, onboarding, invoices, payments and documentation
• Coordinate contracts from initiation to execution with Legal, Editorial, Finance and external reps to ensure timely completion
• Develop and maintain processes for author/talent setup, payment, invoicing and recurring workflows
• Serve as main point of contact for operational questions across internal teams and external partners
• Maintain accurate records of contracts, contact information, payments, invoices and data
• Manage intake, processing, tracking and reconciliation of invoices and payments with Finance
• Own operational trackers and reporting systems, providing regular updates on contracts, payments and milestones
• Monitor milestones and flag upcoming deadlines, obligations and issues
• Partner cross-functionally to keep workflows on track and resolve issues efficiently
• Identify opportunities to streamline processes and increase efficiency as imprint grows

Skills

Organizational skills

Project management

Attention to detail

Stakeholder management

Communication skills

Discretion with confidential data

Independent working

Cross-functional collaboration

Tools

Microsoft Office

Google Sheets

Databases

Job description

We are hiring a Publishing Operations Manager to join a top entertainment company in NYC. This freelance position is set to run to March 2027 with potential to extend and will be fully onsite in their NYC office.

Pay Rate

• Pay Rate: $52

Responsibilities:

• Manage the day-to-day administrative operations for author and talent engagements, including contracts, onboarding, invoices, payments, and related documentation.
• Coordinate contracts and agreements from initiation through execution, partnering with Legal, Editorial, Finance, and external representatives to ensure timely completion and follow-up.
• Develop and maintain efficient processes for author and talent setup, payment, invoicing, and other recurring financial workflows.
• Serve as the central point of contact for operational questions related to author and talent engagements, coordinating information and documentation across internal teams and external partners.
• Maintain accurate, organized records of contracts, contact information, payment details, invoices, and other key author and talent data.
• Manage the intake, processing, tracking, and reconciliation of invoices and payments, working with Finance to resolve discrepancies, delays, and outstanding items.
• Own operational trackers and reporting systems, ensuring data integrity and providing regular reporting and updates on contracts, payments, expenses, milestones, deadlines, and other key activities.
• Monitor contractual and operational milestones, proactively flagging upcoming deadlines, outstanding obligations, and issues requiring attention.
• Partner cross-functionally with Editorial, Finance, Legal, Production, Marketing, and other teams to keep operational workflows on track and resolve issues efficiently.
• Identify opportunities to streamline processes, improve systems, and increase operational efficiency as the imprint grows.

Required Qualifications:

• 4+ years of experience in publishing, entertainment, media, talent management, or a related operational/business environment.
• Strong organizational and project-management skills, with exceptional attention to detail.
• Experience managing multiple workflows, deadlines, and stakeholders simultaneously.
• Experience with invoices, payments, contracts, or other administrative financial processes.
• Strong proficiency with spreadsheets and databases; experience with tools such as Microsoft Office, Google Sheets or similar platforms.
• Excellent written and verbal communication skills.
• Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.
• Strong follow-through and a proactive approach to identifying and resolving outstanding issues.
• Ability to handle confidential information with discretion.
• Comfortable working independently while collaborating closely with a cross-functional team.
• Interest in and familiarity with the publishing industry and the business of books is strongly preferred.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.