Publishing Operations Manager

Kforce Inc; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

HSA & FSA

401(k) Plan

Disability & Life Insurance

Job summary

Kforce Inc. is seeking a Publishing Operations Manager in NYC to oversee workflows, contracts, payments, and vendor management for publishing, content, and talent initiatives.

This role coordinates between internal teams and external partners to ensure accurate execution of projects and agreements. Ideal candidates bring 4+ years in publishing or related operations, strong organizational and communication skills, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• 4+ years of experience in publishing, media, entertainment, operations, project management, or related business environment.
• Strong organizational, project management, and workflow coordination skills.
• Experience managing contracts, invoices, payments, and administrative financial processes.
• Advanced proficiency with Microsoft Office, Excel, Google Workspace, and spreadsheet-based reporting.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Strong analytical, problem-solving, and follow-through capabilities.

Responsibilities

• Oversee contracts, onboarding, invoices, payments, and operational documentation.
• Coordinate agreements and related workflows from initiation through execution.
• Partner with Legal, Finance, Operations, and external stakeholders to facilitate timely completion of contracts and deliverables.
• Maintain accurate records of contracts, contacts, invoices, payments, and supporting documentation.
• Monitor deadlines, milestones, deliverables, and payment obligations.
• Manage invoice intake, processing, tracking, reconciliation, and payment workflows.
• Serve as a primary point of contact for operational inquiries and issue resolution.
• Develop, maintain, and improve operational workflows and business processes.
• Prepare and maintain project trackers, reporting tools, and operational dashboards.
• Coordinate with vendors, partners, and internal departments to support day-to-day operations.

Skills

Organizational skills

Project management

Workflow coordination

Contract administration

Vendor management

Financial operations support

Microsoft Office / Google Workspace

Communication skills

Tools

Microsoft Excel

Google Workspace

Contract management systems

Workflow management platforms

Job description

Responsibilities

Kforce has a client in NYC that is seeking a Publishing Operations Manager. Summary: We are seeking a highly organized Publishing Operations Manager to oversee operational workflows, contracts, payments, vendor management, and administrative processes supporting publishing, content, and talent-related initiatives. This role serves as a central point of coordination between internal departments, external partners, and stakeholders to ensure projects, agreements, and operational activities are executed efficiently and accurately. Key Responsibilities:

• Manage contracts, onboarding, invoices, payments, and operational documentation
• Coordinate agreements and related workflows from initiation through execution
• Partner with Legal, Finance, Operations, and external stakeholders to facilitate timely completion of contracts and deliverables
• Maintain accurate records of contracts, contacts, invoices, payments, and supporting documentation
• Monitor deadlines, milestones, deliverables, and payment obligations
• Manage invoice intake, processing, tracking, reconciliation, and payment workflows
• Serve as a primary point of contact for operational inquiries and issue resolution
• Develop, maintain, and improve operational workflows and business processes
• Prepare and maintain project trackers, reporting tools, and operational dashboards
• Coordinate with vendors, partners, and internal departments to support day-to-day operations
• Identify opportunities to improve efficiency, standardize processes, and enhance reporting capabilities
• Support special projects and operational initiatives as assigned

Responsibilities

Kforce has a client in NYC that is seeking a Publishing Operations Manager. Summary: We are seeking a highly organized Publishing Operations Manager to oversee operational workflows, contracts, payments, vendor management, and administrative processes supporting publishing, content, and talent-related initiatives. This role serves as a central point of coordination between internal departments, external partners, and stakeholders to ensure projects, agreements, and operational activities are executed efficiently and accurately. Key Responsibilities:

• Manage contracts, onboarding, invoices, payments, and operational documentation
• Coordinate agreements and related workflows from initiation through execution
• Partner with Legal, Finance, Operations, and external stakeholders to facilitate timely completion of contracts and deliverables
• Maintain accurate records of contracts, contacts, invoices, payments, and supporting documentation
• Monitor deadlines, milestones, deliverables, and payment obligations
• Manage invoice intake, processing, tracking, reconciliation, and payment workflows
• Serve as a primary point of contact for operational inquiries and issue resolution
• Develop, maintain, and improve operational workflows and business processes
• Prepare and maintain project trackers, reporting tools, and operational dashboards
• Coordinate with vendors, partners, and internal departments to support day-to-day operations
• Identify opportunities to improve efficiency, standardize processes, and enhance reporting capabilities
• Support special projects and operational initiatives as assigned

Requirements

• 4+ years of experience in publishing, media, entertainment, operations, project management, or a related business environment
• Strong organizational, project management, and workflow coordination skills
• Experience managing contracts, invoices, payments, and administrative financial processes
• Advanced proficiency with Microsoft Office, Excel, Google Workspace, and spreadsheet-based reporting
• Excellent written and verbal communication skills
• Ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Strong analytical, problem-solving, and follow-through capabilities.

Experience working independently in a fast-paced environment

• Experience working within large or complex organizations

Preferred Qualifications

• Publishing, media, entertainment, or content operations experience
• Vendor management experience
• Experience with workflow management platforms, contract management systems, or project tracking tools
• Experience creating and maintaining operational processes and documentation
• Familiarity with content, publishing, licensing, or intellectual property management processes

Key Competencies

• Operations Management
• Project Coordination
• Contract Administration
• Vendor Management
• Financial Operations Support
• Workflow Development
• Process Improvement
• Reporting & Analytics
• Stakeholder Management
• Organizational Skills
• Communication Skills
• Attention to Detail

The ideal candidate is a proactive problem solver with strong project management skills, exceptional attention to detail, and experience managing multiple workstreams in a fast-paced environment.

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.