Publishing Operations Manager

Equiliem; New York (NY); On-site; USD 108,000 - 116,000; Full time

Benefits offered by this job

Medical Insurance

Vision & Dental Insurance

Life Insurance

Matching 401(k)

Commuter Benefits

Employee Discounts & Rewards

Payroll Payment Options

Job summary

Equiliem’s Publishing Operations Manager in New York, NY oversees day-to-day operational infrastructure supporting authors, talent, and vendors, coordinating contracts, invoices, payments, tracking, and reporting with internal teams and external partners.

This on-site, full-time role requires strong organizational and communication skills, experience with financial workflows, and a proactive approach to optimize processes.

Qualifications

• 4 years of experience in publishing, entertainment, media, talent management, or related operational/business environment.
• Strong organizational and project-management skills with exceptional attention to detail.
• Experience managing multiple workflows, deadlines, and stakeholders simultaneously.
• Experience with invoices, payments, contracts, or other administrative financial processes.
• Strong proficiency with spreadsheets and databases; experience with Microsoft Office, Google Sheets, or similar platforms.
• Excellent written and verbal communication skills.
• Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.
• Strong follow-through and proactive approach to identifying and resolving issues.Ability to handle confidential information with discretion.
• Comfortable working independently while collaborating with cross-functional teams.
• Interest in and familiarity with the publishing industry and the business of books is strongly preferred.

Responsibilities

• Manage administrative operations for author and talent engagements, including contracts, onboarding, invoices, payments, and documentation.
• Coordinate contracts and agreements from initiation through execution with Legal, Editorial, Finance, and external representatives.
• Develop and maintain processes for author and talent setup, payment, invoicing, and financial workflows.
• Serve as the central contact for operational questions related to author and talent engagements.
• Maintain accurate records of contracts, contact information, payment details, invoices, and other key data.
• Manage intake, processing, tracking, and reconciliation of invoices and payments, resolving discrepancies with Finance.
• Own operational trackers and reporting systems, ensuring data integrity and providing regular updates on contracts, payments, expenses, milestones, and deadlines.
• Monitor contractual and operational milestones, flagging upcoming deadlines and outstanding obligations.
• Partner cross-functionally with Editorial, Finance, Legal, Production, Marketing, and other teams to maintain workflows and resolve issues.
• Identify opportunities to streamline processes and improve operational efficiency.

Skills

Project management

Attention to detail

Stakeholder management

Invoicing and contracts

Spreadsheets

Written and verbal communication

Tools

Excel

Google Sheets

Microsoft Office

Job description

Publishing Operations Manager
New York, NY
Pay: $52.00 - $56.00 per hour
26-09703

Job summary

The Publishing Operations Manager is responsible for managing the day-to-day operational infrastructure supporting authors, talent, and vendors. This role coordinates contracts, invoices, payments, internal tracking, and reporting while working closely with editorial, finance, legal, production, and other internal teams as well as external partners.

Responsibilities

• Manage administrative operations for author and talent engagements, including contracts, onboarding, invoices, payments, and documentation.
• Coordinate contracts and agreements from initiation through execution with Legal, Editorial, Finance, and external representatives.
• Develop and maintain processes for author and talent setup, payment, invoicing, and financial workflows.
• Serve as the central contact for operational questions related to author and talent engagements.
• Maintain accurate records of contracts, contact information, payment details, invoices, and other key data.
• Manage intake, processing, tracking, and reconciliation of invoices and payments, resolving discrepancies with Finance.
• Own operational trackers and reporting systems, ensuring data integrity and providing regular updates on contracts, payments, expenses, milestones, and deadlines.
• Monitor contractual and operational milestones, flagging upcoming deadlines and outstanding obligations.
• Partner cross-functionally with Editorial, Finance, Legal, Production, Marketing, and other teams to maintain workflows and resolve issues.
• Identify opportunities to streamline processes and improve operational efficiency.

Qualifications

• 4 years of experience in publishing, entertainment, media, talent management, or related operational/business environment.
• Strong organizational and project-management skills with exceptional attention to detail.
• Experience managing multiple workflows, deadlines, and stakeholders simultaneously.
• Experience with invoices, payments, contracts, or other administrative financial processes.
• Strong proficiency with spreadsheets and databases; experience with Microsoft Office, Google Sheets, or similar platforms.
• Excellent written and verbal communication skills.
• Ability to communicate professionally and effectively with authors, agents, managers, vendors, and internal stakeholders.
• Strong follow-through and proactive approach to identifying and resolving issues.Ability to handle confidential information with discretion.
• Comfortable working independently while collaborating with cross-functional teams.
• Interest in and familiarity with the publishing industry and the business of books is strongly preferred.

Schedule

9:00 AM to 6:00 PM, full-time, on-site.

Location

New York, NY, on-site.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

Future Communication Consent

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EEO Employer

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or [phone].