Onsite Publishing Ops Manager - Contracts & Payments

Solomon Page; New York (NY); On-site; USD 61,000 - 83,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Direct deposit

Commuter benefits

Job summary

Solomon Page in NYC is seeking a Publishing Operations Manager for a freelance assignment set to run through March 2027, onsite at the NYC office. You will oversee day-to-day author and talent operations, contracts, onboarding, invoices, payments, and related documentation, coordinating with Legal, Editorial, Finance, and external partners.

This role emphasizes process improvement and cross-functional collaboration, with a strong focus on accuracy, confidentiality, and timely delivery.

Qualifications

• 4+ years in publishing, entertainment, media, or related operations

Responsibilities

• Oversee day-to-day admin operations for author and talent engagements including contracts, onboarding, invoices, payments and documentation
• Coordinate contracts from initiation to execution with Legal, Editorial, Finance and external reps to ensure timely completion
• Develop and maintain processes for author/talent setup, payment, invoicing and recurring workflows
• Serve as main point of contact for operational questions across internal teams and external partners
• Maintain accurate records of contracts, contact information, payments, invoices and data
• Manage intake, processing, tracking and reconciliation of invoices and payments with Finance
• Own operational trackers and reporting systems, providing regular updates on contracts, payments and milestones
• Monitor milestones and flag upcoming deadlines, obligations and issues
• Partner cross-functionally to keep workflows on track and resolve issues efficiently
• Identify opportunities to streamline processes and increase efficiency as imprint grows

Skills

Organizational skills

Project management

Attention to detail

Stakeholder management

Communication skills

Discretion with confidential data

Independent working

Cross-functional collaboration

Tools

Microsoft Office

Google Sheets

Databases

Job description

Solomon Page in NYC is seeking a Publishing Operations Manager for a freelance assignment set to run through March 2027, onsite at the NYC office. You will oversee day-to-day author and talent operations, contracts, onboarding, invoices, payments, and related documentation, coordinating with Legal, Editorial, Finance, and external partners.

This role emphasizes process improvement and cross-functional collaboration, with a strong focus on accuracy, confidentiality, and timely delivery.