Publications Operations Specialist (Pharma)

Allergan; Mettawa (IL); On-site; USD 45,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Health benefits

401(k)

Incentives

Job summary

AbbVie is seeking a Pubs Ops Associate to provide operational support for the Global Scientific Publications team. You will route IIS, LP and PAA publications, manage AMA documentation, and perform author debarment checks while maintaining congress calendars.

You will coordinate agreements, create records in Datavision, and monitor the support inbox, ensuring timely issue resolution and collaboration with medical writers and agency partners.

Qualifications

• High School Diploma required.
• Associate or bachelor’s degree in health-related, business and/or finance preferred.
• At least 2 years of data entry, clerical, document specialist, or reconciliation experience.
• Strong project management, effective communication, and relationship management abilities.
• Process oriented; able to manage multiple projects concurrently and prioritize deadlines.
• Attention to detail with understanding of quality/compliance environment.
• Customer support focus is highly desirable.
• Ability to manage internal and external relationships independently.

Responsibilities

• Intakes IIS and PAA publications and routes submissions for approval through Datavision.
• Intakes publications from licensing partners and routes submissions for approval through Datavision.
• Coordinates Author Master Agreements with external authors and tracks expirations.
• Creates Datavision records for agency partners to support workflow tracking.
• Monitors inbox; triages/resolves issues and escalates when needed.
• Intakes requests to create QR codes for congress posters and shares with teams.
• Accesses and distributes contracts and study documents on request.

Skills

Data entry

Clerical work

Project management

Communication

Relationship management

Attention to detail

Microsoft Office

SharePoint

Database tools

Education

High School Diploma

Associate or Bachelor’s degree in health-related, business and/or finance

Tools

Datavision

Job description

AbbVie is seeking a Pubs Ops Associate to provide operational support for the Global Scientific Publications team. You will route IIS, LP and PAA publications, manage AMA documentation, and perform author debarment checks while maintaining congress calendars.

You will coordinate agreements, create records in Datavision, and monitor the support inbox, ensuring timely issue resolution and collaboration with medical writers and agency partners.