Publications Operations Associate

Allergan; Irvine (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision

401(k)

Short-term incentive program

Job summary

AbbVie in Irvine, CA is seeking a Pubs Ops Associate to support the Global Scientific Publications (GSP) Team. You will route IIS, LP, and PAA publications, manage Author Master Agreements, and handle publication workflows in Datavision.

You will also create records, monitor the inbox, and coordinate QR code requests for congress posters. The role requires at least 2 years in data entry/clerical roles, strong project management, and excellent communication.

Qualifications

• Required Education: High School Diploma.
• Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
• Required Experience: At least 2 years of experience in data entry, clerical, document specialist, or reconciliation role.
• Must have demonstrated ability in project management, effective communication, and relationship management.

Responsibilities

• Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system.
• Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision.
• Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements and tracks status including expirations.
• Creates Datavision records for agency partners to support publication workflow tracking and management.
• Monitors the Datavision inbox; triages and resolves technical and user issues; escalates to the software support team and tracks resolution.
• Intakes requests to create QR codes for congress poster presentations and shares them with writers and agency teams.
• Access and distributes contracts and study documents upon request.

Skills

Microsoft Office

SharePoint

Data entry

Project management

Communication

Education

High School Diploma

Associate or Bachelor's degree in health-related, business and/or finance

Tools

Datavision

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, Xand YouTube.

Job Description

The Pubs Ops Associate is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Routing and follow up for Investigator Initiated Study (IIS), Licensing partner (LP) and Pre-approval Access (PAA) publications, 2) Creation, tracking, and documenting Author Master Agreements (AMA), 3) Author Debarment checks, and congress calendar creation and maintenance

Responsibilities

• Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system
• Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision
• Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements in the electronic system; and tracks status, including upcoming expirations
• Creates Datavision records for agency partners to support publication workflow tracking and management
• Monitors the Datavision support inbox; triages and resolves technical and user issues in a timely manner; escalates to the software support team as needed; and tracks issues through resolution
• Intakes requests to create QR codes for congress poster presentations and shares them with the appropriate medical writers and agency teams
• Access and distributes contracts and study documents upon request

Qualifications

• Required Education: High School Diploma
• Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
• Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role.
• Must have demonstrated ability in project management skills, effective communication, and relationship management abilities.
• Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines.
• Must have attention to detail along with an understanding of the quality/compliance environment.
• Customer support focused expertise is highly desirable.
• Ability to manage internal and external relationships effectively and independently.
• Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval.

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employer remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html