Publications Operations Specialist

Allergan; Irvine (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision

401(k)

Short-term incentive program

Job summary

AbbVie in Irvine, CA is seeking a Pubs Ops Associate to support the Global Scientific Publications (GSP) Team. You will route IIS, LP, and PAA publications, manage Author Master Agreements, and handle publication workflows in Datavision.

You will also create records, monitor the inbox, and coordinate QR code requests for congress posters. The role requires at least 2 years in data entry/clerical roles, strong project management, and excellent communication.

Qualifications

• Required Education: High School Diploma.
• Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
• Required Experience: At least 2 years of experience in data entry, clerical, document specialist, or reconciliation role.
• Must have demonstrated ability in project management, effective communication, and relationship management.

Responsibilities

• Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system.
• Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision.
• Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements and tracks status including expirations.
• Creates Datavision records for agency partners to support publication workflow tracking and management.
• Monitors the Datavision inbox; triages and resolves technical and user issues; escalates to the software support team and tracks resolution.
• Intakes requests to create QR codes for congress poster presentations and shares them with writers and agency teams.
• Access and distributes contracts and study documents upon request.

Skills

Microsoft Office

SharePoint

Data entry

Project management

Communication

Education

High School Diploma

Associate or Bachelor's degree in health-related, business and/or finance

Tools

Datavision

Job description

AbbVie in Irvine, CA is seeking a Pubs Ops Associate to support the Global Scientific Publications (GSP) Team. You will route IIS, LP, and PAA publications, manage Author Master Agreements, and handle publication workflows in Datavision.

You will also create records, monitor the inbox, and coordinate QR code requests for congress posters. The role requires at least 2 years in data entry/clerical roles, strong project management, and excellent communication.