Public Works Admin & Records Specialist

City-of-Deniso; Denison (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

The City of Denison, Texas, is seeking a skilled administrative assistant to provide secretarial support to Managers, Supervisors, and Divisions of Public Works. Under general supervision, you will type, proof memos, organize files, handle travel arrangements, and assist with reports and meetings.

You will manage phones, mail, data entry in billing and project systems, maintain records, archive documents, and back up other divisions as needed.

Qualifications

• Previous office and accounting experience or equivalent educational experience.
• Ability to communicate effectively.
• Knowledge of software applications including Microsoft Office suite of programs.
• Ability to understand and follow oral and written instruction.
• HS Diploma or equivalent.
• Valid Driver’s License with a sufficient record for coverage by City’s auto liability carrier.
• Previous Customer Service experience.

Responsibilities

• Secretarial duties: typing, proofreading, memos, letters, reports, and contracts.
• Organize and maintain department files per retention schedules and inputs into binders.
• Make travel arrangements for meetings, seminars, and conferences.
• Monitor projects, prepare reports, and input data into billing and work order systems.
• Handle accounts receivable tasks including billing setup, audits, and payments.
• Provide general support: phones, mail, and relay information to divisions.
• Greet visitors, manage the phone console, and direct calls appropriately.
• Assist with meetings: coordinate attendees, spaces, and materials.

Skills

Billing math

Office software

Confidentiality

Discretion

Communication skills

Record keeping

Instruction following

Team coordination

Attendance reliability

Education

HS Diploma

Tools

Microsoft Office

Billing software

Database applications

Work order systems

Job description

The City of Denison, Texas, is seeking a skilled administrative assistant to provide secretarial support to Managers, Supervisors, and Divisions of Public Works. Under general supervision, you will type, proof memos, organize files, handle travel arrangements, and assist with reports and meetings.

You will manage phones, mail, data entry in billing and project systems, maintain records, archive documents, and back up other divisions as needed.