Public Sector Admin — Calendar & Travel (Contract)

The Intersect Group; Phoenix, Northern (AZ, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

The Intersect Group is seeking two Administrative Assistants to support a large municipal organization in Phoenix, AZ. The role focuses on calendar management, travel coordination, meeting logistics, and facilities support, with an emphasis on accuracy, timeliness, and strong communication.

Ideal candidates will demonstrate professionalism, organizational excellence, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Experience in an administrative, office support, coordinator, customer service, or related role.
• Proficiency with Microsoft Outlook and Microsoft Teams.
• Experience managing calendars and scheduling meetings.
• Proficiency using computer systems for data entry and record management.

Responsibilities

• Manage calendars for department leadership and key stakeholders.
• Schedule meetings and coordinate conference room reservations.
• Coordinate travel arrangements and maintain travel records.
• Plan meetings and support event logistics.
• Answer and direct incoming phone calls.
• Draft correspondence, reports, and administrative communications.
• Track assignments and follow up on action items.
• Provide general administrative support across the organization.
• Monitor and manage facilities-related requests.
• Coordinate employee access and badging requests.
• Serve as a liaison between employees and facilities teams.
• Route facility concerns and service requests to appropriate groups.
• Distribute organization-issued mobile devices and support telecom requests.
• Maintain spreadsheets, records, and departmental databases.
• Assist with routine reporting activities and special projects.

Skills

Microsoft Outlook

Microsoft Teams

Calendar management

Data entry

Tools

Microsoft Excel

Job description

The Intersect Group is seeking two Administrative Assistants to support a large municipal organization in Phoenix, AZ. The role focuses on calendar management, travel coordination, meeting logistics, and facilities support, with an emphasis on accuracy, timeliness, and strong communication.

Ideal candidates will demonstrate professionalism, organizational excellence, and the ability to balance multiple priorities in a fast-paced environment.