Administrative Assistant — Calendar, Travel & Communications

InterSystems; Boston (MA); On-site; USD 44,083 - 55,104; Full time

Benefits offered by this job

Medical, vision, dental insurance

401(k) Profit Sharing Contribution

Paid Time Off and Holidays

Parental Leave

Tuition reimbursement

Job summary

InterSystems in Boston, MA is seeking an Administrative Assistant to provide comprehensive admin support to assigned stakeholders. The role requires high professionalism, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include calendar management, on-site meeting coordination, travel booking, drafting emails, proofreading, and reporting facility needs. A Bachelor’s degree is preferred with 2+ years of related experience.

Qualifications

• 2+ years of related experience.
• High volume and dynamic environment experience handling multiple projects.
• Effective written and verbal communication.
• Strong IT skillset and proficiency in MS Office.
• Ability to handle confidential information with tact and diplomacy.
• Detail-oriented, efficient, and able to prioritize tasks.

Responsibilities

• Calendar management for stakeholders.
• Coordinate on-site meetings and travel arrangements.
• Draft and respond to internal and external emails.
• Proofread departmental communications.
• Multi-task multiple projects and urgent issues.
• Coordinate meeting/event logistics and purchase/work orders.
• Phone coverage for stakeholders and reception.
• Report facility maintenance needs to Facilities.

Skills

Calendar management

Verbal & written communication

MS Office Suite

Proofreading

Multi-tasking

Confidentiality

Detail-oriented

Independent work

Team player

Education

Bachelor’s Degree preferred

Associates Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

InterSystems in Boston, MA is seeking an Administrative Assistant to provide comprehensive admin support to assigned stakeholders. The role requires high professionalism, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include calendar management, on-site meeting coordination, travel booking, drafting emails, proofreading, and reporting facility needs. A Bachelor’s degree is preferred with 2+ years of related experience.