Executive Support & Office Operations Coordinator

The Intersect Group; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

The Intersect Group in Phoenix, AZ is seeking an Administrative Assistant to support a growing administrative workload, including calendar management, travel coordination, meetings, and facilities requests.

You will provide executive support to leadership, coordinate schedule logistics, liaise with facilities teams, and help maintain efficient department operations with strong attention to detail and a service-oriented mindset. Experience with calendar tools and travel bookings preferred.

Qualifications

• Strong time management and the ability to juggle multiple priorities.
• Professional and approachable demeanor with executive-level stakeholders.
• Service-oriented mindset and strong attention to detail.

Responsibilities

• Executive & Administrative Support: Calendar management for Directors, schedule meetings, travel coordination, meeting planning, general admin, facilities requests.
• Facilities & Operations Support: Monitor facilities mailbox, liaise with facilities teams, route issues and requests.
• Telecom Support: Distribute issued cell phones and assist with basic phone setup and handoff.

Skills

Time management

Prioritization

Follow-through

Stakeholder communication

Detail orientation

Multi-tasking

Job description

The Intersect Group in Phoenix, AZ is seeking an Administrative Assistant to support a growing administrative workload, including calendar management, travel coordination, meetings, and facilities requests.

You will provide executive support to leadership, coordinate schedule logistics, liaise with facilities teams, and help maintain efficient department operations with strong attention to detail and a service-oriented mindset. Experience with calendar tools and travel bookings preferred.