Public Programs & Events Coordinator II

Jersey Digs; New Brunswick (NJ); Hybrid; CAD 74,000 - 108,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and leave

Retirement benefits

Educational benefits for employees and

Life insurance

Employee discounts

Job summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for American Women and Politics (CAWP) within the Eagleton Institute of Politics. The role involves organizing lectures, forums, and educational programs, plus coordinating invitations, contracts, logistics, and communications.

The position supports senior staff, manages event planning calendars, and oversees student interns, with opportunities to contribute to external-facing communications and staff

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience.
• Knowledge of US and NJ government and politics.
• Excellent oral and written communications skills.
• Strong interpersonal skills.
• Ability to independently manage multiple tasks and short deadlines in high-stress situations.
• Experience coordinating lectures, forums, and events is a plus.

Responsibilities

• Organizes, administers, and coordinates lectures, forums, educational programs and events.
• Follows up on invitations, contracts, planning processes, logistics, communications, promotion, and invoicing related to events.
• Gathers information from involved parties about expectations, including special needs.
• Creates and maintains speaker databases and planning calendars.
• Develops logistics and communications plans to publicize programs within budget.
• Oversees day-of on-site logistics to ensure events run smoothly.
• Communicates with staff, speakers, and participants regarding responsibilities.
• Conducts follow-up and completes post-program tasks like archives and billing.
• Oversees interns and staff on events and programs.
• Assists senior staff and faculty on educational programming and special projects.

Skills

Interpersonal skills

Oral and written communications

Multitasking under deadlines

Event coordination

Public speaking and presentation

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for American Women and Politics (CAWP) within the Eagleton Institute of Politics. The role involves organizing lectures, forums, and educational programs, plus coordinating invitations, contracts, logistics, and communications.

The position supports senior staff, manages event planning calendars, and oversees student interns, with opportunities to contribute to external-facing communications and staff