Academic Programs & Operations Coordinator

Rutgers University; Newark (NJ); Presencial; USD 60.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits

Descripción de la vacante

Rutgers University in Newark is seeking an Administrative Coordinator II to provide critical support to the Department of Urban Global Public Health. You will assist with academic planning, educational programming, teaching and learning agendas, and student success initiatives, while coordinating department activities and events.

Reporting to the Chair, you will manage calendars, onboarding logistics, and research-related administrative tasks, ensuring confidential handling of information and

Formación

• Bachelor's Degree.
• One year of administrative experience in a government agency, university setting or large business office.
• Equivalent experience, education and/or training may be substituted for the education requirement.
• Strong organizational, administrative, interpersonal, and problem-solving skills.
• Excellent written and oral communication skills, with the ability to clearly relay information among faculty, staff, and students.
• Skill in negotiating ambiguous situations.
• Ability to exhibit a manner of professional behavior that will promote positive interactions between faculty, staff, students and external clients, and enhance the public image of the University.
• Must also be proficient in Microsoft Office including Excel, PowerPoint, and Word.

Responsabilidades

• Assists the Chair with administrative tasks and calendaring; represents the Chair and Department with professionalism; and maintains confidentiality regarding sensitive information.
• Provides administrative support for faculty research activities, including processing research-related expenses and reimbursements, ordering supplies for research projects, assisting with onboarding and orientation logistics for research staff, maintaining related administrative records, and coordinating with faculty, staff, and university offices to support timely research operations.
• Performs office management duties for programs overseen by the department. Determines workflow; monitors and processes necessary paperwork; maintains records and filing systems; maintains the department emergency contact list and related administrative records; handles subject fee vouchers, departmental deposits, gift cards, and associated tracking logs; maintains departmental calendars; coordinates with School offices to avoid scheduling conflicts; and manages room scheduling and setup for courses, seminars, meetings, and in-person events.
• Monitors and assists with student admissions and recruitment processes. Convenes meetings of concentration leads and tracks outreach efforts to prospective students.

Conocimientos

Organizational skills

Interpersonal skills

Problem-solving skills

Written and oral communication

Negotiation

Professional demeanor

Educación

Bachelor's Degree

Herramientas

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Descripción del empleo

Rutgers University in Newark is seeking an Administrative Coordinator II to provide critical support to the Department of Urban Global Public Health. You will assist with academic planning, educational programming, teaching and learning agendas, and student success initiatives, while coordinating department activities and events.

Reporting to the Chair, you will manage calendars, onboarding logistics, and research-related administrative tasks, ensuring confidential handling of information and