On-Site Programs & Speaker Coordinator

Rutgers University; New Brunswick (NJ); On-site; USD 59,000 - 83,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits for employees and

dependent education

Life insurance

Employee discount programs

Job summary

Rutgers University in New Brunswick, NJ, invites applications for an administrative support role essential to the daily operations of the assigned division. The position handles correspondence, travel and expense processing, credential updates, and coordination of speaker visits from out of town.

This full-time role requires a Bachelor’s degree plus two years of related experience, with proficiency in Microsoft Word, Excel, PowerPoint, Visio and Access.

Qualifications

• Bachelor's Degree in a relevant field plus two years related administrative and/or program support experience in a business office, government agency or university setting required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Responsibilities

• Assists with day-to-day office responsibilities for the assigned divisions.
• Provides administrative support to the assigned division including all correspondence, travel, and check requests.
• Responsible for updating credential requests, reapplication appointments, and purchasing related requests.
• Documents and processes vacation/conference requests, ad hoc clinic closures, and physician coverage.
• Responsible for processing applications, reports, and grants (if applicable) for speakers.
• Coordinates all aspects of the speaker's visit including determining program dates, organization of travel arrangements, transportation, and hotel accommodations for speakers coming from out-of-town.
• Processes reimbursements and honorariums.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Access Database

Education

Bachelor's Degree + 2 years related admin experience

Job description

Rutgers University in New Brunswick, NJ, invites applications for an administrative support role essential to the daily operations of the assigned division. The position handles correspondence, travel and expense processing, credential updates, and coordination of speaker visits from out of town.

This full-time role requires a Bachelor’s degree plus two years of related experience, with proficiency in Microsoft Word, Excel, PowerPoint, Visio and Access.