Program Coordinator II

Center for American Women and Politics (CAWP); New Brunswick (NJ); Híbrido; CAD 74.000 - 108.000; Tempo integral

Benefícios oferecidos por esta vaga

Medical, prescription drug, and dental

Paid vacation and leave

Retirement benefits

Educational benefits for employees and

Life insurance

Employee discounts

Resumo da vaga

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Center for American Women and Politics (CAWP) within the Eagleton Institute of Politics. The role involves organizing lectures, forums, and educational programs, plus coordinating invitations, contracts, logistics, and communications.

The position supports senior staff, manages event planning calendars, and oversees student interns, with opportunities to contribute to external-facing communications and staff

Qualificações

• Bachelor’s degree or equivalent combination of education and/or experience.
• Knowledge of US and NJ government and politics.
• Excellent oral and written communications skills.
• Strong interpersonal skills.
• Ability to independently manage multiple tasks and short deadlines in high-stress situations.
• Experience coordinating lectures, forums, and events is a plus.

Responsabilidades

• Organizes, administers, and coordinates lectures, forums, educational programs and events.
• Follows up on invitations, contracts, planning processes, logistics, communications, promotion, and invoicing related to events.
• Gathers information from involved parties about expectations, including special needs.
• Creates and maintains speaker databases and planning calendars.
• Develops logistics and communications plans to publicize programs within budget.
• Oversees day-of on-site logistics to ensure events run smoothly.
• Communicates with staff, speakers, and participants regarding responsibilities.
• Conducts follow-up and completes post-program tasks like archives and billing.
• Oversees interns and staff on events and programs.
• Assists senior staff and faculty on educational programming and special projects.

Conhecimentos

Interpersonal skills

Oral and written communications

Multitasking under deadlines

Event coordination

Public speaking and presentation

Formação

Bachelor’s degree or equivalent

Ferramentas

Microsoft Office Suite

Descrição da vaga

Overview

CAWP is the leading source of information about women and politics in the United States. Our mission is to promote greater knowledge and understanding about the role of women in American politics, enhance women’s influence in public life, and expand the diversity of women in politics and government. A crucial component of that mission developing education and outreach strategies which translate research findings into action, and addressing women’s underrepresentation in political leadership with effective, intersectional, and imaginative programs serving a variety of audiences.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Center for American Women and Politics, within the Eagleton Institute of Politics.

Among the key duties of the position are the following

• Organizes, administers, and coordinates lectures, forums, educational programs and other events for the Center for American Women and Politics including on- and off-site events as well as virtual programming.
• Follows up on invitations, contracts, planning processes, logistics, communications, promotion, records, materials, invoice processing, and documents related to events.
• Gathers information from all involved parties about expectations, including special needs and considerations.
• Creates and maintains mechanisms to organize event ideas and planning processes, including speaker databases and planning calendars.
• Develops and sets in place logistics and communications plans to ensure that programs are well publicized, well attended or utilized, and well run within designated budget constraints.
• Oversees day-of, on-site logistics for events, ensuring that staff fulfill their responsibilities and events run smoothly and seamlessly.
• Communicates effectively with staff, speakers, program participants, and any other key players regarding responsibilities and expectations.
• Conducts follow-up and ensures that all post- program tasks are completed promptly and appropriately, including photo editing, archives, correspondence, and billing.
• Oversees student interns and work-study students on events and programs.
• Makes recommendations and brings issues to the attention of program and senior staff.
• Assists senior staff and faculty on other educational programming and special projects, including facilitating guest visits and field trips.
• Assists communications and other staff in creating external-facing communications focused on sharing information more widely about all our public programs, including to press and on social media.
• Serves as lead on the annual Ready to Run New Jersey program (up to 250 attendees) and its pre-conference diversity initiative, including staffing three advisory committees, and on the annual Senator Wynona Lipman Chair in Women’s Political Leadership.
• Develops CAWP’s online programming, including drafting a project plan, developing content, and coordinating guest speakers and uploads.
• Keeps program web pages current with agendas and registration information.
• Provides backup support to the Center’s administrative staff as needed.

On occasion, all members are asked to participate in Institute-wide and/or cross-team projects.

Position Details

• Position Status: Full Time
• Standard Hours: 37.50
• Terms of Appointment: Staff - 12 month

Compensation

• Minimum Salary: $52,602.48
• Mid Range Salary: $64,788.98
• Maximum Salary: $76,975.48

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Minimum Education and Experience

• Bachelor’s degree or equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Knowledge of US and NJ government and politics.
• Comfortability with meeting and working with a broad range of people - from high level public officials to media representatives to vendor staff to students - in a variety of highly visible settings.
• Ability to independently manage multiple tasks and short deadlines in high-stress situations.
• Ability to be very organized, efficient, and detail-oriented.
• Strong interpersonal skills.
• Excellent oral and written communications skills.

Preferred Qualifications

• Degree in Political Science, Gender Studies or related experience in those fields.
• Two years of relevant experience.

Equipment Utilized

• Microsoft Office Suite.

Physical Demands and Work Environment

• Eagleton offices are located within a historic building with no elevator. The duties of this position regularly involve navigating stairs numerous times a day. An applicant may request a reasonable accommodation if they have a disability that restricts them in their ability to climb and/or navigate stairs.