Public Programs Coordinator: Arts Events & Logistics

Museum-of-Fine-Art; Boston (MA); On-site; USD 40,000 - 41,000; Part time

Job summary

The Museum of Fine Arts (MFA) in Boston seeks a Coordinator of Public Programs on a part-time, hourly basis. The role supports the Public Programs team with administrative duties, including invoicing, content entry on mfa.org, and coordination of lectures, courses, and concerts.

You will work closely with various departments to ensure smooth program delivery. Ideal candidates have a BA in a related field or equivalent experience, 1–3 years of related work, and strong skills in Microsoft Office.

Qualifications

• Bachelor of Arts in related discipline or related experience.
• 1 to 3 years of related experience.
• Proficiency with Microsoft Office software (Word, Excel, PowerPoint).
• Experience supporting successful public events.
• Quantitative ease for processing payments, reviewing contracts, and monitoring costs.
• Resourceful and detail-oriented planner.
• Able to work in a high-paced environment with accuracy and high standards.
• Strong collaboration and communication skills.

Responsibilities

• Works with Visitor Experience to generate box office reports using Tessitura.
• Processes invoices and payment requests for lectures, courses, concerts, and events.
• Prepares statistical information on program finances and attendance.
• Enters and maintains program content on mfa.org, including descriptions, tickets, images, and schedules.
• Develops contracts and correspondence with speakers/bands; arranges lodging and travel invoices.
• Assists in research for future speakers, bands, and topics.
• Collaborates with Curator and Communications to promote events.
• Books rooms via EMS and coordinates with Media Services, Facilities, and food service.

Skills

Communication

Organization

Collaboration

Attention to detail

Public events support

Education

Bachelor of Arts in related discipline or related experience

Tools

Microsoft Office

Job description

The Museum of Fine Arts (MFA) in Boston seeks a Coordinator of Public Programs on a part-time, hourly basis. The role supports the Public Programs team with administrative duties, including invoicing, content entry on mfa.org, and coordination of lectures, courses, and concerts.

You will work closely with various departments to ensure smooth program delivery. Ideal candidates have a BA in a related field or equivalent experience, 1–3 years of related work, and strong skills in Microsoft Office.