Coordinator of Public Programs

Museum-of-Fine-Art; Boston (MA); On-site; USD 40,000 - 41,000; Part time

Job summary

The Museum of Fine Arts (MFA) in Boston seeks a Coordinator of Public Programs on a part-time, hourly basis. The role supports the Public Programs team with administrative duties, including invoicing, content entry on mfa.org, and coordination of lectures, courses, and concerts.

You will work closely with various departments to ensure smooth program delivery. Ideal candidates have a BA in a related field or equivalent experience, 1–3 years of related work, and strong skills in Microsoft Office.

Qualifications

• Bachelor of Arts in related discipline or related experience.
• 1 to 3 years of related experience.
• Proficiency with Microsoft Office software (Word, Excel, PowerPoint).
• Experience supporting successful public events.
• Quantitative ease for processing payments, reviewing contracts, and monitoring costs.
• Resourceful and detail-oriented planner.
• Able to work in a high-paced environment with accuracy and high standards.
• Strong collaboration and communication skills.

Responsibilities

• Works with Visitor Experience to generate box office reports using Tessitura.
• Processes invoices and payment requests for lectures, courses, concerts, and events.
• Prepares statistical information on program finances and attendance.
• Enters and maintains program content on mfa.org, including descriptions, tickets, images, and schedules.
• Develops contracts and correspondence with speakers/bands; arranges lodging and travel invoices.
• Assists in research for future speakers, bands, and topics.
• Collaborates with Curator and Communications to promote events.
• Books rooms via EMS and coordinates with Media Services, Facilities, and food service.

Skills

Communication

Organization

Collaboration

Attention to detail

Public events support

Education

Bachelor of Arts in related discipline or related experience

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Coordinator of Public Programs

Part-Time Hourly Boston, MA, US

2 days ago Requisition ID: 1837

Salary Range: $28.60 To $30.00 Hourly

Position Overview:

Under the general direction of the Director of Public Programs, the Coordinator will support the Public Programs team by assisting with administrative duties related to the day-to-day running of the department. They will coordinate department logistics, communications, contracts, and correspondence with speakers and performers. Administrative and financial responsibilities include processing invoices and payment requests, preparing statistical information, and helping enter and maintain content on mfa.org.

Essential Functions:

Administration and Financial Coordination:

Works with Visitor Experience team to generate box office reports using Tessitura ticketing system. In coordination with the Director, processes invoices and payment requests for lectures, courses, concerts, films, Late Nites, and other events.

Prepares statistical information on program finances and attendance, including weekly ticket sales and attendance reports.

Assists with entering and maintaining lectures, courses, and concerts program content for mfa.org, including program and course descriptions, updates, ticketing information, images, and schedules.

Programming and Event Management:

Develops and processes financial contractual agreements and correspondence with speakers, bands, and/or their agents; arranges lodging and processes all corresponding travel invoices for payment.

Assists in research associated with a busy programming department, including finding information on future speakers, bands, and topics.

Communications

Collaborates with the Curator and the Communications Division on the promotion of the lecture, course, and concert programs, including developing and collating materials necessary for the promotion of events.

Places internal work orders and books rooms for programs and meetings via EMS. Works with Media Services to ensure that all programs have the necessary technical equipment. Works with Facilities on room set-up for all programs. Works with the Museum’s food service to provide hospitality as needed. Coordinates with Visitor Experience to ensure successful programs.

Secondary Functions:

• Order office and course supplies.
• Office management.

Requirements and Characteristics:

• Bachelor of Arts in related discipline or related experience
• 1 to 3 years of related experience
• Proficiency with Microsoft Office software (Word, Excel, PowerPoint)
• Experience supporting successful public events
• Quantitative ease for processing payments, reviewing contracts, and monitoring costs
• Must be a resourceful and detail-oriented planner
• Must be able to work in a high-paced, demanding environment without compromising accuracy or high standards
• Must be self-motivated, energetic and a strong collaborator with an ability to effectively manage internal and external relationships at all levels
• Outstanding communicator with solid verbal, written and presentation skills
• Strong organizational and follow-through skills
• A commitment to supporting the Museum’s values related to Inclusion, Diversity, Equity and Access (IDEA)

The Museum reserves the right to change job descriptions. While this job description is intended to include essential duties, it is conceivable that job duties may change before the job description is officially revised.

SALARY RANGE:

Part-time salary, 28 hours per week

Hourly range: $28.60 - $30.00 commensurate with experience

This position is affiliated with the UAW Union

The MFA is an equal opportunity employer. The community and audience we serve is diverse, and we wish to foster that diversity in our workplace. Toward that end, the MFA does not discriminate against individuals in hiring, employment, or promotion on the basis of race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, handicap or disability, veteran or military status, political belief, pregnancy, genetic information or any other characteristic protected by law.