Public Programs & Coordination Specialist (Hybrid)

Zel Technologies LLC; Virginia Beach (VA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401k immediate vesting with company

Flexible Spending Accounts

Health Savings Account with companyCon

Employee Assistance Program

Bonuses for performance

Educational assistance and training

Paid Time Off and leave

Military and jury duty leave

Discounts

Job summary

Zel Technologies LLC seeks a detail-oriented Program Support Specialist to assist city programs, projects, and initiatives in Virginia Beach. You will support program managers, manage meetings, track action items, and ensure accurate documentation for timely execution.

You will prepare reports and dashboards, assist with procurement, budgeting, and compliance, and collaborate with city departments, vendors, and stakeholders to deliver outcomes.

Qualifications

• Must be a US citizen.
• Bachelor’s degree in Public Administration, Business Administration, Project Management, or related field, OR 4+ years of relevant experience in lieu of a degree.
• 2–4+ years of experience in program support or related roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Ability to work with diverse stakeholders in a fast-paced environment.
• Background and drug screening check completed.

Responsibilities

• Provide day-to-day administrative and operational support for program managers and project teams.
• Coordinate meetings, prepare agendas, document minutes, and track action items.
• Maintain program calendars, schedules, and communication channels.
• Assist with procurement activities, vendor coordination, and contract documentation.
• Prepare program reports, presentations, dashboards, and status updates for leadership and stakeholders.
• Maintain accurate program documentation including project plans, logs, and records.
• Support data collection, analysis, and reporting to measure program performance.
• Monitor project timelines, deliverables, and milestones.
• Track risks, issues, and dependencies, escalating as needed.
• Assist with resource coordination, budgeting, and compliance.
• Serve as central point of contact for program inquiries and coordination.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

Stakeholder collaboration

Attention to detail

Education

Bachelor’s degree in Public Administration or related field

4+ years relevant experience in lieu of a degree

Tools

MS Project

SharePoint

Teams

Job description

Zel Technologies LLC seeks a detail-oriented Program Support Specialist to assist city programs, projects, and initiatives in Virginia Beach. You will support program managers, manage meetings, track action items, and ensure accurate documentation for timely execution.

You will prepare reports and dashboards, assist with procurement, budgeting, and compliance, and collaborate with city departments, vendors, and stakeholders to deliver outcomes.