Program Support Specialist VBP

Zel Technologies LLC; Virginia Beach (VA); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401k immediate vesting with company

Flexible Spending Accounts

Health Savings Account with companyCon

Employee Assistance Program

Bonuses for performance

Educational assistance and training

Paid Time Off and leave

Military and jury duty leave

Discounts

Job summary

Zel Technologies LLC seeks a detail-oriented Program Support Specialist to assist city programs, projects, and initiatives in Virginia Beach. You will support program managers, manage meetings, track action items, and ensure accurate documentation for timely execution.

You will prepare reports and dashboards, assist with procurement, budgeting, and compliance, and collaborate with city departments, vendors, and stakeholders to deliver outcomes.

Qualifications

• Must be a US citizen.
• Bachelor’s degree in Public Administration, Business Administration, Project Management, or related field, OR 4+ years of relevant experience in lieu of a degree.
• 2–4+ years of experience in program support or related roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).
• Ability to work with diverse stakeholders in a fast-paced environment.
• Background and drug screening check completed.

Responsibilities

• Provide day-to-day administrative and operational support for program managers and project teams.
• Coordinate meetings, prepare agendas, document minutes, and track action items.
• Maintain program calendars, schedules, and communication channels.
• Assist with procurement activities, vendor coordination, and contract documentation.
• Prepare program reports, presentations, dashboards, and status updates for leadership and stakeholders.
• Maintain accurate program documentation including project plans, logs, and records.
• Support data collection, analysis, and reporting to measure program performance.
• Monitor project timelines, deliverables, and milestones.
• Track risks, issues, and dependencies, escalating as needed.
• Assist with resource coordination, budgeting, and compliance.
• Serve as central point of contact for program inquiries and coordination.

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

Stakeholder collaboration

Attention to detail

Education

Bachelor’s degree in Public Administration or related field

4+ years relevant experience in lieu of a degree

Tools

MS Project

SharePoint

Teams

Job description

* This position is eligible for a $500 ZelTech Non-Employee Referral fee. *

*This position is contingent upon contract award*

Work Location:Virginia Beach, VA (Onsite or Hybrid depending on department policy).

Job Summary:

The City of Virginia Beach is seeking a detail‑oriented and highly organized Program Support Specialist to provide administrative, analytical, and coordination support for city programs, projects, and initiatives. This role supports program managers, project teams, and department leadership by ensuring smooth operations, accurate documentation, effective communication, and timely execution of program activities.

The ideal candidate excels at multitasking, thrives in a collaborative environment, and is committed to supporting public‑service outcomes through strong program coordination and administrative excellence.

Responsibilities:

Program Coordination & Administrative Support

• Provide day‑to‑day administrative and operational support for program managers and project teams.
• Coordinate meetings, prepare agendas, document minutes, and track action items.
• Maintain program calendars, schedules, and communication channels.
• Assist with procurement activities, vendor coordination, and contract documentation.

Documentation & Reporting

• Prepare program reports, presentations, dashboards, and status updates for leadership and stakeholders.
• Maintain accurate and organized program documentation, including project plans, logs, and records.
• Support data collection, analysis, and reporting to measure program performance and outcomes.

Project & Task Tracking

• Monitor project timelines, deliverables, and milestones to ensure alignment with program goals.
• Track risks, issues, and dependencies, escalating concerns to program managers as needed.
• Assist with resource coordination, budget tracking, and administrative compliance.

Stakeholder Communication & Support

• Serve as a central point of contact for program inquiries, updates, and coordination needs.
• Facilitate communication between city departments, vendors, and community stakeholders.
• Support outreach efforts, training sessions, and public‑facing program activities.

Process Improvement & Operational Support

• Identify opportunities to streamline workflows, improve documentation, and enhance program efficiency.
• Support the development of standard operating procedures, templates, and process guides.
• Assist with change‑management activities related to new systems, processes, or program initiatives.

Requirements:

• Must be a US citizen.
• Bachelor’s degree in Public Administration, Business Administration, Project Management, or related field OR 4 or more years of relevant experience in lieu of a degree.
• 2–4+ years of experience in program support, project coordination, administrative support, or related roles.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and collaboration platforms.
• Ability to work effectively with diverse stakeholders in a fast‑paced environment.
• Strong attention to detail and commitment to accuracy.
• Successful background and drug screening check.

Preferred Requirements:

• Experience working in local government or public‑sector environments.
• Familiarity with project management methodologies (Agile, Waterfall, hybrid).
• Experience with project management tools (MS Project, SharePoint, Teams, or similar).
• Certifications such as CAPM, PMP, or Project+ are a plus.
• Experience supporting technology, operational, or community‑focused programs.

Core Competencies

• Organization & Time Management
• Analytical Thinking
• Customer Service & Public‑Service Orientation
• Adaptability & Continuous Improvement
• Accountability & Professionalism

Physical Demands or Work Environment:

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of the time is spent in an office setting.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance, vision, color vision and ability to adjust focus.

About ZelTech:

Founded in 1988 by Ret. Col. Jack L. Ezzell Jr., Zel Technologies is a trusted leader in national security, providing comprehensive research, development, engineering, and operational support to the Department of Defense, the Intelligence Community, and federal agencies. Originally focused on leveraging operational and software expertise to improve time‑critical targeting capabilities for the military, the company advanced its capabilities to provide scientific and HUMINT expertise for CBRNE collection and analysis. In the wake of 9/11, Zel Technologies rapidly expanded its capabilities to provide turnkey ISR support services to US Special Operations Forces (SOF), as well as advanced technical & operational intelligence, physical & data science, and engineering support services to the greater Intelligence and SOF Communities supporting global counterterrorism and CWMD operations.

Today, Zel Technologies remains at the forefront of intelligence missions, advancing CWMD and global counterterrorism efforts, while also addressing emerging threats posed by near-peer adversaries. Our team remains committed to delivering adaptive, innovative, and cost-effective solutions across multiple domains, in alignment with the mission priorities of the U.S. Government and its partner nations.

Our Mission:

Through our commitment to innovation and quality, our skilled teams deliver robust, technology driven solutions and insights that empower our customers to overcome complex challenges and achieve their mission objectives.

Our Workforce:

ZelTech team members represent a wide range of backgrounds, skills, experience, and personalities bound together by common objectives and mutual respect. You will join a caring community of professionals, including manymilitary veterans who challenge and support each other in seeking the right solutions to important matters.

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Employee discounts on various services and products

ZelTech is an equal opportunity employer and does not discriminate based on race, color, religion, creed, sex, age, sexual orientation, national origin, disability, marital status, military status, genetic predisposition, or any other basis protected by law.