Public Health Admin & Operations Coordinator

Department-of-State-Health-Services; Harlingen (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

Dept of State Health Services in Harlingen, TX is seeking an Administrative Assistant III to provide advanced administrative support for the CHI unit. You will manage daily operations, travel logistics, fleet tracking, and procurement, while handling inquiries and coordinating regional events.

Working under supervision with some initiative, you will maintain records, prepare reports, assist with COOP readiness, and serve as a liaison with internal and external partners.

Qualifications

• Bilingual English and Spanish required.
• Minimum three years of administrative support or office coordination experience.
• Experience using MS Office Suite (Excel, Word, Outlook) and scheduling/records systems.
• Experience answering high-volume calls and coordinating travel, meetings, and supplies.

Responsibilities

• Coordinates and monitors core administrative and program operations for CHI unit.
• Manages program travel, fleet logistics, and vehicle maintenance logs.
• Maintains mail, deliveries, and courier logistics for CHI.
• Maintains master meeting calendars and uses scheduling tools to resolve conflicts.
• Manages records retention and data archiving for program data.

Skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

AsureSpace

Discretion

Communication

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

AsureSpace

Job description

Dept of State Health Services in Harlingen, TX is seeking an Administrative Assistant III to provide advanced administrative support for the CHI unit. You will manage daily operations, travel logistics, fleet tracking, and procurement, while handling inquiries and coordinating regional events.

Working under supervision with some initiative, you will maintain records, prepare reports, assist with COOP readiness, and serve as a liaison with internal and external partners.