Houston Regional Facilities Support Specialist

Texas A&M International; Houston (TX); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement

Job summary

Texas Health and Human Services Commission in Houston seeks an Administrative Assistant III to support regional business services and facility operations.

You will manage inventory, scheduling, and reporting, handling routine facility tasks and coordinating with Lessors and Vendors. The role requires accurate record-keeping, communication, and adherence to office procedures. This full-time position offers growth opportunities within Region 6 Administration.

Qualifications

• High School diploma or GED is required.
• Experience using office machines/equipment i.e. copiers, fax machines, telephone.
• Experience in computer usage such as Microsoft Office.
• Ability to communicate effectively in writing as demonstrated in the application.
• Experience in performing administrative work.

Responsibilities

• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
• Monitors requests, creates and assigns work tasks on facility maintenance and repair issues.
• Monitors timely and satisfactory disposition of issues with Lessors and Vendors.
• Refers issues to Regional Business Services Officer and/or Business Manager as appropriate. (30%)
• Performs administrative or support work for assigned areas (for example, but not limited to, drafting correspondence/documents, tracking assignments, maintaining records and/or logs, completing forms/reports, explaining rules/procedures). (25%)
• Develops and maintains reports for regional facilities, contracts, and leases. Responds to requests for facility-related information. (10%)
• Communicates with others internally or externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve/report problems or complaints. (15%)
• Assists in office moves, physical inventory, warehouse operations, receptionist/switchboard and mailroom/copy center duties. (10%)
• Provides basic level technical assistance to others (for example, staff, contractors, volunteers, other organizations) on policies, procedures, rules, regulations, standards, or requirements. (5%)
• Assists in developing standards or procedures for assigned area. (5%)

Skills

Microsoft Office Suite

Effective communication

Time management

Record keeping

Education

High School diploma or GED

Tools

Office machines

Job description

Texas Health and Human Services Commission in Houston seeks an Administrative Assistant III to support regional business services and facility operations.

You will manage inventory, scheduling, and reporting, handling routine facility tasks and coordinating with Lessors and Vendors. The role requires accurate record-keeping, communication, and adherence to office procedures. This full-time position offers growth opportunities within Region 6 Administration.