Public Health Admin & Data Specialist

City of Austin; United States; On-site; USD 30,000 - 33,000; Full time

Job summary

City of Austin seeks an Administrative Support Specialist to provide essential clerical assistance in Austin Public Health. You will greet visitors, handle calls, manage mail, and coordinate meetings while maintaining records and generating reports.

The role requires strong communication, data entry, and organizational skills within a public health context. Your work supports WIC and other health department activities, with occasional cross-location duties and a schedule that starts early and

Qualifications

• High school diploma or equivalent with 3 years clerical/secretarial experience.
• Education or experience may substitute for minimum qualifications.
• Must pass pre-employment background check and immunization policy.
• Valid Texas Class C Driver’s License required; driving may be needed across locations.

Responsibilities

• Greets visitors, handles inquiries, directs to the appropriate person.
• Answers multi-line telephones or radios and directs calls or takes messages.
• Maintains office supply inventories by placing orders.
• Schedules and coordinates meetings.
• Distributes, disperses, and reconciles petty cash requests.
• Types letters, memos, forms and other correspondence.
• Picks up, sorts and delivers mail to appropriate person.
• Files and retrieves documents, records and reports.
• Maintains records, enters data and retrieves data as needed.
• Analyzes and interprets data and prepares reports.

Skills

Oral & written communications

Computer skills

Multitasking & prioritization

Data analysis

Planning & organizing

Adaptability

Interpersonal skills

Education

High school diploma or equivalent

Tools

MOSAICTXIN

eCW

Epic Systems

Job description

City of Austin seeks an Administrative Support Specialist to provide essential clerical assistance in Austin Public Health. You will greet visitors, handle calls, manage mail, and coordinate meetings while maintaining records and generating reports.

The role requires strong communication, data entry, and organizational skills within a public health context. Your work supports WIC and other health department activities, with occasional cross-location duties and a schedule that starts early and