Public Affairs Administrative Specialist (Onsite, Temp)

HB Staffing; Los Altos (CA); On-site; USD 46,000 - 65,000; Part time

Job summary

HB Staffing is seeking an Administrative Assistant to join a fast-paced Public Affairs team in Los Altos, CA. The role is temporary (approximately 14 weeks) with on-site hours, a Monday–Friday schedule, and duties centered on managing public inquiries, invoices, and administrative support.

This high-visibility position requires excellent organization, responsiveness, and professionalism, with experience in HubSpot CRM and budget tracking.

Qualifications

• HubSpot CRM experience required.
• Invoice processing and budget tracking experience preferred.
• Bilingual in Spanish preferred; Live Scan background check required.

Responsibilities

• Manage the department's general inbox and public inquiries through HubSpot CRM.
• Track inquiries and ensure timely follow-up.
• Process invoices and assist with budget tracking and reporting.
• Provide front desk and administrative support.
• Serve as a key point of contact for members of the public, media representatives, elected officials, and community stakeholders.
• Assist with community events and occasional event attendance.
• Prepare and post meeting agendas and community notifications.
• Remain professional when assisting frustrated or demanding individuals.
• Support a high-volume, fast-paced department that serves as a central communication hub.

Skills

HubSpot CRM experience

Invoice processing

Budget tracking

Spanish (bilingual)

Tools

Munis

Job description

HB Staffing is seeking an Administrative Assistant to join a fast-paced Public Affairs team in Los Altos, CA. The role is temporary (approximately 14 weeks) with on-site hours, a Monday–Friday schedule, and duties centered on managing public inquiries, invoices, and administrative support.

This high-visibility position requires excellent organization, responsiveness, and professionalism, with experience in HubSpot CRM and budget tracking.