Public Admin Pro: Contracts, Grants & Meetings

Port of Anacortes; Anacortes (WA); On-site; USD 74,000 - 86,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health Savings Account contribution

Washington State PERS retirement

Paid vacation, sick leave, holidays, &

Wellness benefit

Employee assistance program

Professional development opportunities

Job summary

The Port of Anacortes is seeking an experienced Administrative Assistant to provide administrative support across the organization, ensuring a world-class first impression and smooth operations from front desk to contracts and grants.

You will help manage records, support public meetings, process invoices, leases, and procurement, and coordinate cross‑department tasks. If you enjoy variety, problem solving, and dependable follow‑through, this role is for you.

Qualifications

• High school diploma or GED and at least three years of relevant experience.
• Ability to manage multiple priorities with accuracy, initiative, and professionalism.
• Ability to exercise sound judgment and use discretion appropriately.
• Ability to occasionally lift up to 20 pounds (such as records boxes, supplies, or deliveries).
• Ability to work at a desk (sitting or standing) for extended periods and move between office locations as needed.

Responsibilities

• Welcome visitors, answer questions, and connect people with the right Port staff member.
• Keep daily office operations running smoothly, including phones, email, mail, supplies, payments, and bank deposits.
• Maintain organized, accurate records and support the Port's continued move toward efficient digital systems.
• Help administer contracts, consultant rosters, tenant leases, and grants.
• Track documents, payments, deadlines, insurance certificates, and required website information.
• Serve as backup support for Commission and other public meetings.
• Assist with utility invoice review, berth scheduling, customer billing, event rentals, and other cross-department needs.
• Coordinate meetings, deadlines, task lists, and follow-up across multiple teams.
• Find practical ways to improve service, simplify processes, and use technology.
• Become a trusted resource who understands how work moves through the Port and helps ensure important details don’t get missed.

Skills

Customer service

Organizational skills

Multitasking

Communication

Problem solving

Education

High school diploma or GED

Tools

Microsoft 365

Laserfiche

DocuSign

Job description

The Port of Anacortes is seeking an experienced Administrative Assistant to provide administrative support across the organization, ensuring a world-class first impression and smooth operations from front desk to contracts and grants.

You will help manage records, support public meetings, process invoices, leases, and procurement, and coordinate cross‑department tasks. If you enjoy variety, problem solving, and dependable follow‑through, this role is for you.