Administrative & Office Support Specialist

Grant, County of (NM); Silver City (NM); On-site; USD 35,000 - 48,000; Full time

Job summary

Grant County is seeking an Administrative Assistant to perform a wide range of office support and clerical tasks. The role requires independence, multitasking, and excellent organization in a fast-paced government environment.

Key duties include reception, document editing, records management, scheduling, and coordinating meetings and events across county departments. Proficiency with standard office software and attention to deadlines are essential.

Qualifications

• High School diploma or equivalent recognized certificate.
• At least two years of general clerical/administrative experience, preferably in government.
• Ability to operate a computer and office equipment.

Responsibilities

• Assist Executive Assistant, County Manager, Maintenance, Fire Chief, and Administration staff with clerical tasks.
• Provide General Reception Service in the Manager’s Office during business hours.
• Greet customers; assess needs and explain services; process forms for accuracy and completeness.
• Assist with creating, proofreading, and editing documents.
• Maintain department records and generate reports as needed.
• Schedule meetings and coordinate department activities and events.
• Manage mail, postage, and delivery to postal services and couriers.
• Maintain and organize filing practices; electronic records preferred.
• Maintain website and social media updates as required.

Skills

Good organizational skills

Good communication

Interpersonal abilities

Ability to work under pressure

Multitasking

Education

High School diploma or equivalent

Tools

Outlook/Google email

File Management

Word

Excel

Adobe

Canva

Publisher

PowerPoint

Job description

Grant County is seeking an Administrative Assistant to perform a wide range of office support and clerical tasks. The role requires independence, multitasking, and excellent organization in a fast-paced government environment.

Key duties include reception, document editing, records management, scheduling, and coordinating meetings and events across county departments. Proficiency with standard office software and attention to deadlines are essential.