Administrative Assistant: Dynamic Public-Sector Support

Port-of-Anacortes; Anacortes (WA); On-site; USD 49,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Health Savings Account (HSA)

Washington State PERS retirement

Paid vacation, sick leave, holidays, &

Wellness benefit

Professional development opportunities

Job summary

The Port of Anacortes is seeking an experienced Administrative Assistant to bring order to competing priorities and create a world-class first impression across the organization. You’ll support customer service, office operations, contracts, grants, leases, public meetings, facilities, and events, helping information flow and work move forward every day.

You’ll welcome visitors, manage records, assist with invoices and payments, coordinate meetings, and back up Commission meetings.

Qualifications

• High school diploma or GED with at least three years of relevant experience.
• Ability to manage multiple priorities with accuracy, initiative, and professionalism.
• Ability to exercise sound judgment and use discretion appropriately.
• Ability to occasionally lift up to 20 pounds (such as records boxes, supplies, or deliveries).
• Ability to work at a desk (sitting or standing) for extended periods and move between office locations as needed.

Responsibilities

• Welcome visitors and connect them with the right Port staff.
• Keep daily office operations running smoothly (phones, email, mail, supplies, payments, deposits).
• Maintain organized records and support the Port's move toward efficient digital systems.
• Help administer contracts, consultant rosters, tenant leases, and grants.
• Track documents, payments, deadlines, insurance certificates, and website information.
• Serve as backup support for Commission and other public meetings.
• Assist with utility invoice review, berth scheduling, customer billing, event rentals, and cross-department needs.
• Coordinate meetings, deadlines, task lists, and follow-up across multiple teams.
• Find practical ways to improve service and use technology to simplify processes.

Skills

Microsoft 365

Laserfiche

DocuSign

Public sector admin

Office administration

Executive support

Project coordination

Records management

Contracts & leases

Customer service

Education

High school diploma or GED

Tools

Laserfiche

DocuSign

Job description

The Port of Anacortes is seeking an experienced Administrative Assistant to bring order to competing priorities and create a world-class first impression across the organization. You’ll support customer service, office operations, contracts, grants, leases, public meetings, facilities, and events, helping information flow and work move forward every day.

You’ll welcome visitors, manage records, assist with invoices and payments, coordinate meetings, and back up Commission meetings.