Records Management & Administrative Specialist

Port of Longview; Longview (WA); On-site; USD 41,000 - 45,000; Full time

Job summary

Port of Longview in Washington state seeks an organized records and administration assistant to support the Port Administration office. The role focuses on records management, clerical tasks, and staff training in record-keeping best practices.

The ideal candidate will have a high school diploma, at least one year in an office setting, and proficiency with Microsoft Office. Training will begin within 90 days, with opportunities for growth within the organization.

Qualifications

• High school diploma or GED is required.
• One or more years of office experience is preferred.
• Preference for records management, archival, or legal experience.
• Attend record management training within 90 days as required by RCW 42.56.

Responsibilities

• Maintain the Port’s record management system and ensure data accuracy.
• Provide clerical and administrative support for the Port Administration office.
• Assist with handling public records requests and PRO coordination.
• Greet visitors and support staff with professional service.
• Prepare conference rooms, manage mail, and track routine supplies.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Time management

Data entry accuracy

Attention to detail

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Port of Longview in Washington state seeks an organized records and administration assistant to support the Port Administration office. The role focuses on records management, clerical tasks, and staff training in record-keeping best practices.

The ideal candidate will have a high school diploma, at least one year in an office setting, and proficiency with Microsoft Office. Training will begin within 90 days, with opportunities for growth within the organization.