PT Executive Assistant

Parker Staffing Services, LLC; Seattle (WA); On-site; USD 39,000 - 45,000; Part time

Benefits offered by this job

Paid Sick Time

Medical benefits with multiple plan TI

401K with matching contributions

Holiday pay

Employee Assistance Program (EAP)

Job summary

Parker Staffing Services, LLC is seeking an Executive Assistant to support senior leadership in Seattle, WA. This contract, part-time role involves managing complex schedules, travel, expenses, and meetings while handling contract administration and research needs in a fast-paced environment.

The role requires discretion, superb organization, and strong written communication. Join a mission-driven team delivering administrative excellence across projects and programs in the foundation sector.

Qualifications

• Prior experience supporting senior executives in a fast-paced, highly professional environment.
• Strong calendar management and scheduling skills with high-level stakeholders.
• Polished communication with strong judgment and discretion.
• Experience coordinating complex domestic travel and expense reports.
• Familiarity with invoice processing, budget tracking, and financial administration.
• Excellent multi-tasking, organization, and deadline management.
• Proficient writing, editing, formatting, and meeting documentation.
• Comfortable supporting contract-related administrative processes and troubleshooting workflows.
• Strong research and information-gathering skills for literature and resources.
• Background in research, literature review, academic support, or similar settings preferred.
• Resourceful, detail-oriented, and able to follow through independently with due diligence.
• Proficient with standard office technology and capable of learning internal systems and AI tools.

Responsibilities

• Manage a high-volume executive calendar with diplomacy and efficiency.
• Coordinate frequent domestic travel including airfare, hotels, and itineraries.
• Process and route invoices, prepare expense reports, ensure accurate coding and approvals.
• Assist with budget tracking across multiple projects and external partners.
• Support contract administration and related documentation workflows.
• Edit and format reports for publication in collaboration with Communications.
• Prepare meeting materials, take detailed minutes, and distribute notes.
• Provide administrative support for strategic planning initiatives.
• Research and organize literature and resources for internal use.
• Support office organization and transitions after moves.
• Maintain a polished, professional presence in communications with executives and partners.

Skills

Executive support

Calendar management

Discretion

Travel coordination

Invoice processing

Budget tracking

Research skills

Meeting documentation

Contract administration

Cross-functional communication

Tools

AI-enabled research tools

Job description

Job ID: 25765
Pay Rate: $28 – 33.65 Per HR
Location: Onsite in Seattle, WA
Employment Type: Contract
Schedule: Part-Time, 24 Hours Weekly

Our client is the nation’s largest operating foundation entirely focused on foster care. Work with other big-hearted advocates whose mission to provide, improve, and ultimately prevent the need for foster care is number one!

As the Executive Assistant, you will provide high-level administrative and project support to senior leadership, managing complex scheduling, frequent travel, expenses, budgets, meetings, and other departmental priorities. You will serve as a polished and resourceful point of contact for internal and external stakeholders while supporting contract administration, report preparation, strategic initiatives, and research needs. This role is ideal for someone who is highly organized, detail-oriented, and comfortable conducting thoughtful research and due diligence while managing multiple priorities in a fast-paced, collaborative environment.

Essential Duties and Responsibilities

• Manage a high-volume executive calendar, coordinating meetings with senior internal leaders, external partners, and foundation executives with diplomacy and efficiency.

• Coordinate frequent domestic travel, including airfare, hotels, rental cars, itineraries, and post-travel expense reporting.

• Process and route invoices, prepare expense reports, and ensure accurate coding and approvals.

• Assist with budget tracking and monitoring across multiple projects, partnerships, and external organizations.

• Support contract administration by preparing work plans, coordinating documentation, and assisting with contract processing and troubleshooting.

• Edit, format, and prepare reports and other materials for publication in collaboration with Communications.

• Prepare meeting materials, take detailed minutes, and edit and distribute notes for committees and leadership groups.

• Provide administrative and project support for strategic planning initiatives and departmental priorities.

• Research, locate, and obtain relevant literature and resources, including conducting preliminary topic searches and organizing findings for internal use.

• Support office organization and workspace transitions, including coordinating the unpacking and organization of materials following office moves.

• Maintain a polished, professional presence when communicating with senior executives, external partners, and other key stakeholders.

• Other duties as assigned

Qualifications

• Prior experience supporting senior executives in a fast-paced, highly professional environment.

• Strong calendar management and scheduling skills, including coordination with high-level internal and external stakeholders.

• Polished communication style with strong judgment, discretion, and professionalism.

• Experience coordinating complex domestic travel and preparing expense reports.

• Familiarity with invoice processing, budget tracking, and general financial administration.

• Strong organizational skills with the ability to manage multiple priorities, projects, and deadlines simultaneously.

• Excellent written communication, editing, formatting, and meeting documentation skills.

• Comfortable supporting contract-related administrative processes and troubleshooting workflow issues.

• Strong research and information-gathering skills, with the ability to locate, review, and organize relevant literature and resources.

• Background in research, literature review, academic support, or a similar environment preferred.

• Resourceful and detail-oriented, with the ability to conduct thorough due diligence and independently follow through on requests.

• Proficiency with standard office technology and willingness to learn internal systems, templates, and AI-enabled research tools.

Benefits offered by Parker Staffing to Contract Employees:

• Paid Sick/Safe Time (based on where allowable by law)

• Medical benefits with multiple plan tiers and Telemedicine access

• 401K with matching contributions

• Holiday pay

• Employee Assistance Program (EAP)

Parker Staffing offers all levels of Administrative, Customer Service, Call Center, Sales, and Human Resources job opportunities in the Seattle and Bellevue metro area and other large cities throughout the Nation. Parker Staffing has served as the staffing agency of choice for thousands for over four decades. Visit our employment opportunities page at http://www.parkerstaffing.com to review our full offering of temp, temp-to-hire, and direct hire job openings!

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing.

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.