Senior Administrative Assistant

Parker Staffing Services, LLC; Seattle (WA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid Sick/Safe Time

Medical benefits

401K with matching contributions

Holiday pay

Employee Assistance Program (EAP)

Job summary

Parker Staffing is seeking a Senior Administrative Assistant to provide high-level support to the Investments team and CIO in an onsite Seattle setting. You will manage travel, meetings, expenses, and events, ensuring smooth operations.

The role suits a proactive, detail-oriented professional who can handle multiple priorities and maintain confidentiality. Responsibilities include coordinating Board and leadership travel, processing invoices, preparing meeting materials, and supporting internal

Qualifications

• Previous administrative support experience, preferably supporting senior leaders or executive-level teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Experience coordinating complex travel, meetings, and events.
• Familiarity with expense reporting, invoice processing, and accounts payable procedures.
• Strong written and verbal communication skills, including experience preparing agendas and meeting minutes.
• High level of attention to detail, accuracy, and follow-through.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Demonstrated discretion when handling confidential or sensitive information.
• Professional, collaborative approach with the ability to work effectively across all levels of an organization.
• Ability to meet project deadlines in a fast-paced environment.

Responsibilities

• Provide senior-level administrative support to the Investments team and Chief Investment Officer.
• Coordinate team, Board, and senior leadership travel, including itineraries, lodging, and transportation.
• Process team expense reports, invoices, and accounts payable requests accurately and on time.
• Coordinate team meetings, including logistics, room setup, technology, materials, and catering.
• Prepare and distribute meeting agendas, materials, minutes, and action items.
• Support internal and external events, including planning, vendor coordination, and day-of logistics.
• Maintain organized records related to expenses, travel, meetings, and team activities.
• Anticipate team needs, manage competing priorities, and respond effectively to time-sensitive requests.
• Handle confidential and sensitive information with discretion and professionalism.
• Other duties as assigned

Skills

Organizational skills

Travel coordination

Expense processing

Meetings coordination

Communication skills

Microsoft Office

Independence

Discretion with confidential info

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job ID:25701
Pay Rate:$28.60 – $33 Per HR
Location: Onsite in Seattle, WA
Employment Type:Contract (6 months)
Schedule: Full Time, 40 Hours Per Week

Our client is the nation’s largest operating foundation entirely focused on foster care. Work with other big-hearted advocates whose mission to provide, improve, and ultimately prevent the need for foster care is number one!

As the Senior Administrative Assistant, you will provide high-level administrative and operational support to the Investments team and Chief Investment Officer. You will coordinate travel, meetings, expenses, and events while helping the team stay organized and operating efficiently. This role is ideal for a proactive, detail-oriented professional who can anticipate needs, manage competing priorities, and work effectively with senior leaders and key stakeholders.

Essential Duties and Responsibilities

• Provide senior-level administrative support to the Investments team and Chief Investment Officer.

• Coordinate team, Board, and senior leadership travel, including itineraries, lodging, and transportation.

• Process team expense reports, invoices, and accounts payable requests accurately and on time.

• Coordinate team meetings, including logistics, room setup, technology, materials, and catering.

• Prepare and distribute meeting agendas, materials, minutes, and action items.

• Support internal and external events, including planning, vendor coordination, and day-of logistics.

• Maintain organized records related to expenses, travel, meetings, and team activities.

• Anticipate team needs, manage competing priorities, and respond effectively to time-sensitive requests.

• Handle confidential and sensitive information with discretion and professionalism.

• Other duties as assigned

Qualifications

• Previous administrative support experience, preferably supporting senior leaders or executive-level teams.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Experience coordinating complex travel, meetings, and events.

• Familiarity with expense reporting, invoice processing, and accounts payable procedures.

• Strong written and verbal communication skills, including experience preparing agendas and meeting minutes.

• High level of attention to detail, accuracy, and follow-through.

• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

• Ability to work independently, anticipate needs, and exercise sound judgment.

• Demonstrated discretion when handling confidential or sensitive information.

• Professional, collaborative approach with the ability to work effectively across all levels of an organization.

• Ability to meet project deadlines in a fast-paced environment.

Benefits offered by Parker Staffingto Contract Employees:

• Paid Sick/Safe Time (based on where allowable by law)

• Medical benefits with multiple plan tiers and Telemedicine access

• 401K with matching contributions

• Holiday pay

• Employee Assistance Program (EAP)

Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company-owned vehicles.

As part of our employment process, candidates who received a conditional offer may be required to undergo pre-employment drug testing.

Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.