Dean’s Executive Coordinator & Calendar Lead

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Tuition assistance

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an organized Administrative Coordinator III to provide full-time administrative and executive support to the Dean and the Divisional office. This role manages the Dean's calendar, coordinates meetings, and handles confidential communications with tact, while supporting travel, events, and divisional operations.

The position requires strong organizational skills, experience supporting senior leaders, and proficiency with Microsoft Office,

Qualifications

• Minimum five years of administrative or executive support experience.
• Experience supporting senior leaders with increasing responsibility.
• Experience in a complex academic or professional environment.

Responsibilities

• Provide comprehensive administrative and executive support to the Dean.
• Manage the Dean's calendar, coordinating internal and external commitments.
• Triage emails and draft routine correspondence reflecting the Dean's tone.
• Coordinate meetings, agendas, briefing materials, and documentation.
• Support office operations, travel arrangements, and financial reconciliations.
• Oversee staff workflow and provide training for temporary or student workers.

Skills

Executive support

Calendar management

Communication

Discretion & tact

Email triage

Microsoft Office

Education

College education or equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Harvard University’s Faculty of Arts and Sciences seeks an organized Administrative Coordinator III to provide full-time administrative and executive support to the Dean and the Divisional office. This role manages the Dean's calendar, coordinates meetings, and handles confidential communications with tact, while supporting travel, events, and divisional operations.

The position requires strong organizational skills, experience supporting senior leaders, and proficiency with Microsoft Office,