Provost Office Executive Assistant & Projects Lead

University of Rochester; City of Rochester (NY); On-site; USD 64,000 - 96,000; Full time

Job summary

University of Rochester seeks an experienced executive administrator to provide high-level support to the Provost's Office, working with senior staff and coordinating priorities.

The role requires meticulous attention to detail, discretion, and strong Microsoft Office skills; travel planning, event coordination, and materials preparation are key duties.

Located in Rochester, NY, this full-time position offers a collaborative environment with opportunities to contribute to institutional priorities.

Qualifications

• Bachelor's degree and 3 years relevant experience required.
• Experience in executive-level or higher education administrative office setting preferred.
• Expertise in Microsoft Office, Outlook, Excel, Word, and PowerPoint.
• Excellent interpersonal and communication skills; strong organizational abilities.

Responsibilities

• Leads executive-level administrative support to the Provost's Office with significant latitude.
• Coordinates meetings, agendas, materials, and minutes for the Board of Trustees Academic Affairs Committee.
• Prepares background materials, reviews documents, and assists with reimbursements and communications.
• Maintains confidential data and files; ensures discretion with sensitive information.
• Manages project plans, travel arrangements, event planning, and calendar coordination.

Skills

MS Office suite

Communication skills

Organizational skills

Discretion

Education

Bachelor's degree

Equivalent education/experience

Tools

Zoom

Adobe Acrobat

Monday.com

BoardEffect

Job description

University of Rochester seeks an experienced executive administrator to provide high-level support to the Provost's Office, working with senior staff and coordinating priorities.

The role requires meticulous attention to detail, discretion, and strong Microsoft Office skills; travel planning, event coordination, and materials preparation are key duties.

Located in Rochester, NY, this full-time position offers a collaborative environment with opportunities to contribute to institutional priorities.