Faculty Affairs Coordinator — Admin & Events Lead

University of Rochester; Goodwell (OK); On-site; USD 30,000 - 42,000; Full time

Job summary

University of Rochester is seeking a detail-oriented administrative professional to provide comprehensive support within the Office of Faculty Affairs. You will manage calendars, prepare reports, and coordinate budgets, space, and equipment while handling confidential information with discretion.

You will act as a liaison to leadership, faculty, staff, and external partners, coordinating meetings, events, and communications to ensure efficient departmental operations and timely decision-making.

Qualifications

• Associate's degree and 3 years of progressively responsible experience in administrative support.
• Or equivalent combination of education and experience.
• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc.
• Ability to effectively communicate and interact, both verbally and in writing, with all people.

Responsibilities

• Provides department support, prepares reports, attends meetings, takes minutes, and screens calls.
• Manages administrator calendars, travel, and project timelines, prioritizing competing demands.
• Maintains records and operates office management systems, with minimal supervision.
• Trains staff and may supervise up to two support staff; conducts evaluations.
• Coordinates budgets, expenses, space, equipment, and services.
• Acts as liaison to leadership and external partners; coordinates events.
• Develops informational materials and publications and communications for the department.

Skills

Microsoft Suite

FileMaker Pro

Zoom

Box

Adobe

Effective communication

Leadership

Education

Associate's degree

Tools

FileMaker Pro

Zoom

Box

Adobe

Microsoft Office Suite

Job description

University of Rochester is seeking a detail-oriented administrative professional to provide comprehensive support within the Office of Faculty Affairs. You will manage calendars, prepare reports, and coordinate budgets, space, and equipment while handling confidential information with discretion.

You will act as a liaison to leadership, faculty, staff, and external partners, coordinating meetings, events, and communications to ensure efficient departmental operations and timely decision-making.