Executive Support Partner to University Research Leadership

University of Rochester; City of Troy (NY); On-site; USD 43,000 - 64,000; Full time

Job summary

The University of Rochester is seeking a high-level executive support professional to assist the Vice President for Research and related offices. The role requires anticipating needs, managing sensitive information, and coordinating initiatives across OVPR and ORISE.

Responsibilities span executive calendar management, travel logistics, briefing preparation, communications, and cross-unit project coordination in a fast-paced, confidential environment.

Qualifications

• Bachelor’s degree required.
• 3 years relevant experience required; preferably executive-level support in a complex organization.
• 10+ years of executive support experience; experience in higher education, research, or regulated environments preferred.
• Or equivalent combination of education and experience.
• Advanced coursework or training in business administration, project management, higher education administration, or a related field preferred.

Responsibilities

• Serves as a trusted executive support partner to the VPR and AVP-RI, coordinating priorities and relationships.
• Manages complex calendars, travel, and competing commitments with discretion and urgency.
• Prepares meetings with briefing materials and tracks follow-up actions.
• Coordinates internal communications and project timelines across OVPR, ORISE, schools, and central offices.
• Supports OVPR/ORISE operations, budgeting, and administrative systems.

Skills

Executive support

Calendar management

Communication

Project coordination

Discretion

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The University of Rochester is seeking a high-level executive support professional to assist the Vice President for Research and related offices. The role requires anticipating needs, managing sensitive information, and coordinating initiatives across OVPR and ORISE.

Responsibilities span executive calendar management, travel logistics, briefing preparation, communications, and cross-unit project coordination in a fast-paced, confidential environment.