Proposal Specialist

Carter Murray; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

Carter Murray in New York seeks an experienced Proposal Specialist to join our New York office, onsite 4–5 days. You will coordinate, develop, and deliver high-quality proposals and qualifications packages for complex projects across sectors, with a clear path to Proposal Manager responsibilities.

Working with senior engineers, principals, and executives, you will manage content, tailor materials, and support strategy while balancing tight deadlines and multiple proposals.

Qualifications

• 5+ years of proposal coordination, proposal management, or pursuit experience.
• Background within engineering consulting, architecture, construction, infrastructure, environmental consulting, or another professional services environment.
• Experience managing RFP, RFQ, and proposal submission processes.
• Strong writing, editing, communication, and project management skills.
• Ability to work directly with senior leadership and technical professionals.
• Comfortable in a fast-paced environment with concurrent deadlines.
• InDesign experience is beneficial but not required.

Responsibilities

• Coordinate and manage proposals, RFPs, RFQs, RFIs, and qualifications submissions from initiation through final delivery.
• Collaborate with technical teams, project managers, principals, and executives to gather content and develop winning proposals.
• Write, edit, and tailor proposal content, project descriptions, resumes, and marketing materials.
• Manage multiple proposals simultaneously while balancing competing deadlines and priorities.
• Support pursuit strategy, executive presentations, and client-facing submission materials.
• Maintain proposal content and information within CRM and proposal management systems.
• Contribute to broader marketing and business development initiatives as needed.

Skills

Proposal coordination

Proposal management

Technical writing

Editing

Project management

Stakeholder management

Tools

Deltek Vision

Deltek Vantagepoint

InDesign

Job description

New York, NY | 4-5 Days Onsite | $90,000

A growing engineering consulting firm is seeking an experienced Proposal Specialist to join its New York office. This is an excellent opportunity for a proposal professional looking to take the next step in their career, with a clear path toward future team leadership and Proposal Manager responsibilities.

Working closely with senior engineers, principals, and executive leadership, you will play a key role in coordinating, developing, and delivering high-quality proposals, qualifications packages, and pursuit materials for complex projects across multiple sectors.

Key Responsibilities

• Coordinate and manage proposals, RFPs, RFQs, RFIs, and qualifications submissions from initiation through final delivery
• Collaborate with technical teams, project managers, principals, and executives to gather content and develop winning proposals
• Write, edit, and tailor proposal content, project descriptions, resumes, and marketing materials
• Manage multiple proposals simultaneously while balancing competing deadlines and priorities
• Support pursuit strategy, executive presentations, and client-facing submission materials
• Maintain proposal content and information within CRM and proposal management systems
• Contribute to broader marketing and business development initiatives as needed

What We're Looking For

• 5+ years of proposal coordination, proposal management, or pursuit experience
• Background within engineering consulting, architecture, construction, infrastructure, environmental consulting, or another professional services environment
• Experience managing RFP, RFQ, and proposal submission processes
• Strong writing, editing, communication, and project management skills
• Ability to work directly with senior leadership and technical professionals
• Comfortable in a fast-paced environment with concurrent deadlines
• Experience with Deltek Vision, Deltek Vantagepoint, or similar CRM systems is a plus
• InDesign experience is beneficial but not required

The Ideal Candidate

• Extroverted, collaborative, and proactive
• Comfortable asking questions and working closely with leadership
• Thrives in a highly interactive, in-person environment
• Strong stakeholder management and communication skills
• Interested in long-term career growth and future leadership opportunities

Why Join?

• Clear succession-planning opportunity with a pathway to Proposal Manager and team leadership
• Exposure to executive leadership and high-profile projects
• Growing organisation with a strong track record of employee development and internal promotion
• Collaborative culture with long employee tenure and excellent growth prospects
• Opportunity to make a visible impact within a highly respected professional services firm

If you're a proposal professional looking for a role that combines hands-on proposal work with genuine leadership potential, we'd love to hear from you.