Proposal Manager

Trautman & Shreve, Inc; Aurora (CO); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) savings plans

Annual discretionary bonus

Job summary

Trautman & Shreve, Inc in Aurora, Colorado, seeks a Proposal Manager who excels at transforming complex ideas into clear proposals. This role involves managing proposals from pre-RFP planning to submission while ensuring compliance and meeting deadlines.

The ideal candidate will have 3-5+ years in proposal management or business development, possess strong writing skills, and demonstrate exceptional organizational abilities. Join a collaborative team and contribute to the success of impactful projects.

Qualifications

• 3-5+ years of experience in proposal management or business development.
• Strong writing, editing, and document management skills.
• Proven ability to manage multiple proposals under tight deadlines.

Responsibilities

• Lead end-to-end proposal lifecycle management.
• Develop and manage proposal schedules, timelines, and deliverables.
• Ensure all proposals meet client requirements and deadlines.

Skills

Proposal management

Writing and editing

Document management

Microsoft Office Suite proficiency

Attention to detail

Education

Bachelor's degree in business or related field

Tools

InDesign

CRM systems

Job description

About Us

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

Job Summary

This Proposal Manager role is ideal for someone who blends creativity, curiosity, and discipline to strategically translate complex ideas into clear, compelling content that helps win work and projects. The role owns proposals from start to finish, collaborating across teams and balancing multiple deadlines with strong organization and attention to detail. If you’re driven, detail-oriented, and energized by turning complexity into clarity, this role offers a meaningful opportunity to make an impact.

Responsibilities

• Lead end-to-end proposal lifecycle management from pre-RFP planning through final submission
• Develop and manage proposal schedules, timelines, and deliverables
• Ensure all proposals meet client requirements, compliance standards, and deadlines
• Coordinate proposal strategy sessions, kickoffs, and review meetings
• Write, edit, and tailor proposal narratives, qualifications, and executive summaries
• Translate technical input into clear, compelling, and client-focused messaging
• Maintain and continuously improve proposal content libraries and boilerplate materials
• Ensure consistency in branding, tone, and messaging across submissions
• Partner with Estimating, Project Management, Operations, and Preconstruction Teams to gather technical inputs
• Work with Business Development leaders to align proposals with win strategies
• Coordinate with subject matter experts to develop accurate and competitive submissions
• Ensure all submissions comply with RFP/RFQ requirements and formatting guidelines
• Conduct thorough quality reviews for accuracy, completeness, and professionalism
• Manage proposal documentation, version control, and final packaging
• Develop and refine proposal processes, templates, and workflows
• Track proposal metrics (win rates, turnaround times, etc.)
• Identify opportunities to improve efficiency, quality, and success rates

Qualifications

• 3‑5+ years of experience in proposal management, business development, or preconstruction support
• Strong writing, editing, and document management skills
• Proven ability to manage multiple proposals under tight deadlines
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
• Exceptional organizational and attention‑to‑detail skills

Preferred

• Bachelor’s degree or coursework in business, communications, marketing, or construction management, or related field
• Experience in construction, mechanical contracting, or engineering environments
• Familiarity with RFP, RFQ, and design‑build procurement processes
• Experience with proposal tools (InDesign, CRM systems, or content libraries)
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)

Compensation

Minimum annual base salary $80,000 to maximum annual base salary $110,000; DOE.

Other compensation: position is eligible for an annual discretionary bonus.

Benefits

Medical, dental, and vision coverage, flexible spending accounts, life insurance, disability income, 401(k) savings plans, and employee assistance and wellness programs.

Physical Demands

• Walk, stand, sit, talk, and listen: essential for performing daily tasks and interacting with workforce
• Use hands to handle or feel objects, tools, or computer keyboards: requires dexterity and fine motor skills
• Maintain visual acuity: close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Work Environment

• Exposure to moving mechanical parts, fumes, or airborne particles; may require the use of personal protective equipment
• Exposure to outside weather conditions: may require working in hot, cold, wet, or windy conditions
• Minimal noise level: the work environment is generally quiet

Equal Opportunity Employer

We are a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure and we are an equal opportunity employer. Veterans and individuals with disabilities are encouraged to apply.

Affirmative Action Policy

Please review our affirmative action policy.