Proposal Writer

LVI Associates; Town of Texas (WI); Hybrid; USD 65,000 - 95,000; Full time

Job summary

LVI Associates is seeking a seasoned Proposal Specialist to lead qualification-based submissions and support strategic business development. This role focuses on managing RFQ pursuits, crafting persuasive content, and ensuring consistency across marketing initiatives.

The ideal candidate has 5+ years in proposal development, excellent writing and editing skills, and experience coordinating cross-functional teams.

Qualifications

• Minimum of 5 years of experience in proposal development or related fields.
• Proven success leading RFQ/RFP efforts and coordinating teams.
• Exceptional writing, editing, and communication skills.
• Strong organizational skills with meticulous attention to detail.
• Experience with CRM platforms and proposal management processes.
• Creative mindset with passion for strategic storytelling and business development.

Responsibilities

• Lead firmwide RFQ efforts and manage pursuit schedules.
• Collaborate with leadership to ensure accurate, strategic submissions.
• Balance multiple pursuits while maintaining quality and deadlines.
• Edit and assemble resumes, project descriptions, and technical content.
• Maintain proposal resource library and collaborate with marketing.
• Translate complex concepts into client-focused messaging.

Skills

Proposal leadership

Writing & editing

Client-focused storytelling

Organizational skills

CRM & proposal processes

Education

Bachelor's degree in Marketing, Communications, English, Business, or related field

Tools

Adobe InDesign

Adobe Creative Suite

Microsoft Office

CRM platforms

Job description

A respected architecture and design firm is seeking an experienced Proposal Specialist to lead qualifications-based submissions and support strategic business development efforts. This individual will play a key role in managing RFQ pursuits, developing compelling proposal content, and ensuring consistency across marketing and business development initiatives.

Key Responsibilities

Proposal Leadership & Marketing Coordination

• Lead firmwide RFQ efforts, managing pursuit schedules and coordinating proposal workflows.
• Collaborate with leadership and project teams to ensure submissions are accurate, strategic, and delivered on time.
• Balance multiple pursuits while maintaining quality and alignment with overall marketing objectives.

Business Development Support

• Manage the development of RFQs from inception through submission, ensuring compliance with requirements and strong visual and written presentation.
• Support interview preparation and presentation strategy for client pursuits.
• Maintain and contribute to CRM data integrity to strengthen business development initiatives.

Content Development & Quality Assurance

• Serve as the lead editor for proposal content, ensuring consistency, clarity, and brand alignment.
• Review and refine resumes, project descriptions, narratives, and technical content.
• Gather information from internal stakeholders and translate complex concepts into persuasive, client-focused messaging.
• Maintain and enhance a library of proposal resources, including resumes, project profiles, and standard content.
• Partner with marketing teams on broader storytelling and content development initiatives.

Research & Innovation

• Monitor industry trends, client priorities, and best practices in proposal development.
• Recommend new approaches and process improvements to strengthen pursuit strategies and outcomes.

Desired Qualifications

• Minimum of 5 years of experience in proposal development, marketing, technical writing, or a related field.
• Proven success leading RFQ/RFP efforts, coordinating teams, and managing multiple deadlines.
• Exceptional writing, editing, and communication skills.
• Strong organizational skills with meticulous attention to detail.
• Experience working with CRM platforms and proposal management processes.
• Advanced proficiency in Adobe InDesign and Adobe Creative Suite; strong Microsoft Office skills.
• Bachelor's degree in Marketing, Communications, English, Business, or a related field (or equivalent experience).
• Creative mindset with a passion for strategic storytelling and business development.

Location

This position operates on a hybrid schedule, requiring approximately three days per week in one of several Texas-based offices, including Austin, Dallas, Houston, San Antonio, or Corpus Christi.

This is an excellent opportunity for a seasoned proposal professional to join a collaborative, design-focused organization and have a direct impact on winning new business and shaping client relationships.