Proposal Coordinator

Infinite Consulting Corp; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k with 4% match

Short-Term and Long-Term Disability

Life Insurance

Paid Time Off

Company Holidays

Autonomy in your role

Job summary

Infinite Consulting Corp is seeking a highly organized Proposal Coordinator to manage multiple proposal deadlines and ensure timely, accurate submissions. You will work with prime consultants, subconsultants, and public agencies, coordinating content and maintaining proposal libraries.

The role reports to the Proposal Manager and requires strong organizational skills, attention to detail, and the ability to handle competing deadlines in a fast-paced environment.

Qualifications

• Bachelor’s degree in Communications, Marketing, Business, Journalism, English, or a related field.
• 2-4 years of hands-on proposal coordination or related experience, preferably within the A/E/C consulting industry.
• Experience with Adobe InDesign is preferred.

Responsibilities

• Coordinate proposal activities for multiple pursuits, tracking deadlines and ensuring quality, accuracy, and compliance.
• Collaborate with internal teams to gather required information and proposal content.
• Assist in coordinating prime and subconsultant proposals, including resumes, forms, and supporting documentation.
• Review proposal requirements to ensure submissions are complete and responsive to client needs.
• Utilize Adobe InDesign to prepare, format, and update proposal materials.
• Data entry and maintenance within CRM/ERP systems, including VantagePoint or similar platforms.
• Maintain organized proposal content libraries and templates.
• Support senior team members and progressively own assigned proposal packages.

Skills

Proposal coordination

Time management

Attention to detail

Communication skills

Microsoft Office

Education

Bachelor’s degree in Communications, Marketing, Business, or related field

Tools

Adobe InDesign

CRM/ERP systems

VantagePoint

Job description

Job title: Proposal Coordinator

Location: Remote/Hybrid (candidates must be based in the general NYC metro area for consideration, as in-person attendance for occasional company events is required)

Compensation Range: $65,000-70,000 per year

Who We Are: Infinite Consulting Corp. is a project, program, and construction management firm-established in 2009. We specialize in safety and quality management, project and construction management, cost estimating, CPM scheduling, and project controls. We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success. Together we fulfill our goal of "SAFELY BUILDING TOMORROW". We also take pride in our workplace. Infinite is a collaborative environment where people can grow, take on new challenges, and build their careers. Infinite Consulting Corp. has officially been named a 2026 Top Workplace by the Long Island Press for the third consecutive year. Our culture is grounded in integrity, safety, and respect for one another.

About The Role

We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Pursuits team. In this role, you will manage multiple proposal deadlines simultaneously, ensuring timely and accurate submissions in support of our engagements with prime consultants, contractors, and public agencies. Working closely with Senior Team Members and reporting directly to the Proposal Manager, you will coordinate the collection, preparation, and review of proposal materials, maintain proposal content libraries, and support pursuits by handling assigned components and ensuring compliance with client requirements. This position requires strong organizational skills, attention to detail, and the ability to manage competing deadlines in a fast-paced environment.

Role & Responsibilities

• Coordinate proposal activities for multiple pursuits simultaneously, tracking deadlines and ensuring all deliverables meet quality, accuracy, and compliance requirements.
• Collaborate with internal team members and stakeholders to gather required information, documentation, and proposal content.
• Assist in coordinating prime and subconsultant proposal submissions, including qualification packages, data calls, resumes, project profiles, forms, and supporting documentation.
• Review proposal requirements and assist in ensuring submissions are complete, accurate, and responsive to client requirements.
• Utilize Adobe InDesign to prepare, format, and update proposal and qualification materials.
• Assist with data entry and maintenance within CRM/ERP systems, including VantagePoint or similar platforms.
• Maintain organized and accessible proposal content libraries and templates.
• Support senior team members in larger pursuits while progressively taking ownership of assigned proposal packages.

Skills, Education & Experience Qualifications

• Bachelor’s degree in Communications, Marketing, Business, Business Development, Journalism, English, or a related field.
• 2-4 years of hands-on proposal coordination or related experience, preferably within the A/E/C consulting industry.
• Experience coordinating prime proposals is preferred; exposure to both prime and subconsultant proposals is ideal.
• Experience with Adobe InDesign is preferred.
• Strong organizational, task management, and time management skills, with the ability to manage multiple proposals and competing deadlines simultaneously.
• Strong attention to detail and commitment to producing accurate, compliant proposal submissions.
• Coachable and willing to learn, with the ability to receive feedback and apply it effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 applications, including Word, Excel, SharePoint, and Teams.
• Experience with CRM/ERP systems is preferred.
• Experience with New York City/New York State public-sector proposals or public procurement is a plus.

Benefits Provided But Not Limited To The Following

• Medical
• Dental
• Vision
• 401k with 4% match
• Short-Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!
• Autonomy in your role

Why Join Us?

Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put our people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you’re visible. You are heard. You can expect to make a difference through your work, and you directly influence Infinite’s mission of building better futures.

Infinite Consulting Corp is proud to have been named a 2024, 2025 & 2026 Top Long Island Workplace by the Long Island Press! Our employees described the company culture with values like Integrity, Honesty, Dedication to Safety, and Family-Oriented, all of which guide everything we do. The company is deeply grateful for this recognition and remains committed to creating an environment where every team member feels valued and empowered to succeed.

Core Values:

• Accountability: We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do.
• Excellence: We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry.
• Innovation: We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction.
• People: We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference.
• Integrity: We do the right thing, follow through on our commitments, and are honest and transparent in how we work with our clients and each other.

Philanthropy Opportunities:

Infinite is dedicated to "Building Better Futures" through our physical projects and through our philanthropic arm, Infinite Cares. The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving backwww.infinitecares.com

New York City Equal Pay Disclaimer

Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate’s experience, education, and training. The estimated salary for this position is $65,000-70,000 per year

Equal Opportunity Disclaimer:

We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

Attention:

Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication that requests sensitive information outside our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at [e-mail]. Your security is our priority.