Proposal Operations Analyst: Data, Reporting & Coordination

Pape-Dawson; San Antonio (TX); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Pape-Dawson Engineers is seeking a detail-oriented Proposal Operations Analyst I in San Antonio to organize pursuit data, track deadlines, and coordinate subconsultant information requests. You will generate reports on pursuit activity, assist business development teams, and maintain CRM records to ensure accurate, timely proposals and client engagement across regions.

The role emphasizes collaboration with proposal, BD, and technical teams, with a focus on data quality, process improvements,

Formación

• Bachelor’s degree preferred; relevant experience may be considered in place of a degree.
• At least one year of experience working with data, CRM systems, or in a business development, marketing, or proposal environment; two or more years preferred.
• Proficiency in Microsoft Excel; experience with CRM platforms or business intelligence tools is a plus.

Responsabilidades

• Maintain complete, accurate, and timely proposal and opportunity records in CRM systems, pipeline trackers, and internal databases.
• Track incoming work and deadlines, follow up on outstanding information, and keep requests moving through completion.
• Coordinate subconsultant information requests, including gathering materials, tracking status, and communicating deadlines and next steps.
• Prepare recurring reports and dashboards on pursuit volume, outcomes, win/loss rates, and client engagement.
• Review data for missing or inconsistent information, resolve routine issues, and escalate items requiring additional input.
• Summarize basic trends in pursuit activity by client, market sector, service line, and region.
• Work with business development and proposal team members to confirm details and provide context for accurate reporting.
• Organize and maintain historical proposal records and related digital files.
• Recommend practical improvements to data quality, tracking, and reporting processes.
• Support other proposal operations and business development tasks as needed.

Conocimientos

Attention to detail

Data analysis

Effective communication

Time management

Educación

Bachelor’s degree in Business, Marketing, Data Analytics, Communications, or a related field

Herramientas

Microsoft Excel

CRM platforms

Business intelligence tools

Descripción del empleo

Pape-Dawson Engineers is seeking a detail-oriented Proposal Operations Analyst I in San Antonio to organize pursuit data, track deadlines, and coordinate subconsultant information requests. You will generate reports on pursuit activity, assist business development teams, and maintain CRM records to ensure accurate, timely proposals and client engagement across regions.

The role emphasizes collaboration with proposal, BD, and technical teams, with a focus on data quality, process improvements,