Proposal Analytics & Ops Coordinator

Poulos-; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Pape-Dawson Engineers is seeking an Analyst I to help organize and drive proposal operations. You will maintain records, track deadlines, coordinate subconsultants, and prepare reports on pursuit activity.

This role requires accuracy, strong communication, and the ability to juggle multiple deadlines while collaborating with proposal, BD, and technical teams. Ideal candidates have a year of data/CRM experience, Excel proficiency, and a detail-oriented mindset.

Qualifications

• Bachelor’s degree in Business, Marketing, Data Analytics, Communications or related field preferred.
• At least 1 year of experience with data, CRM systems, or in proposal/business development; 2+ years preferred.
• Proficiency in Microsoft Excel; experience with CRM platforms or BI tools is a plus.
• Strong attention to detail with a track record of accuracy.
• Able to manage multiple deadlines and prioritize effectively.
• Good written and verbal communication; able to follow up with stakeholders.

Responsibilities

• Maintain complete, accurate, timely proposal and opportunity records in CRM systems and databases.
• Track incoming work, deadlines, and move requests toward completion.
• Coordinate subconsultant information requests and deadlines.
• Prepare recurring reports and dashboards on pursuit metrics and client engagement.
• Review data for missing/inaccurate info and escalate when needed.
• Summarize trends in pursuit activity by client, market sector, service line, and region.
• Work with BD and proposal teams to ensure reporting accuracy.
• Organize historical proposal records and digital files.
• Suggest improvements to data quality, tracking, and reporting processes.
• Support other proposal operations and BD tasks as needed.

Skills

Excel

Data analysis

Attention to detail

Communication

Prioritization

Deadline management

Education

Bachelor’s degree in Business/Marketing/Data Analytics/Communications

Tools

CRM platforms

Business intelligence tools

Excel (software)

Job description

Pape-Dawson Engineers is seeking an Analyst I to help organize and drive proposal operations. You will maintain records, track deadlines, coordinate subconsultants, and prepare reports on pursuit activity.

This role requires accuracy, strong communication, and the ability to juggle multiple deadlines while collaborating with proposal, BD, and technical teams. Ideal candidates have a year of data/CRM experience, Excel proficiency, and a detail-oriented mindset.