Proposal Operations Analyst

Poulos-; San Antonio (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Pape-Dawson Engineers is seeking an Analyst I to help organize and drive proposal operations. You will maintain records, track deadlines, coordinate subconsultants, and prepare reports on pursuit activity.

This role requires accuracy, strong communication, and the ability to juggle multiple deadlines while collaborating with proposal, BD, and technical teams. Ideal candidates have a year of data/CRM experience, Excel proficiency, and a detail-oriented mindset.

Qualifications

• Bachelor’s degree in Business, Marketing, Data Analytics, Communications or related field preferred.
• At least 1 year of experience with data, CRM systems, or in proposal/business development; 2+ years preferred.
• Proficiency in Microsoft Excel; experience with CRM platforms or BI tools is a plus.
• Strong attention to detail with a track record of accuracy.
• Able to manage multiple deadlines and prioritize effectively.
• Good written and verbal communication; able to follow up with stakeholders.

Responsibilities

• Maintain complete, accurate, timely proposal and opportunity records in CRM systems and databases.
• Track incoming work, deadlines, and move requests toward completion.
• Coordinate subconsultant information requests and deadlines.
• Prepare recurring reports and dashboards on pursuit metrics and client engagement.
• Review data for missing/inaccurate info and escalate when needed.
• Summarize trends in pursuit activity by client, market sector, service line, and region.
• Work with BD and proposal teams to ensure reporting accuracy.
• Organize historical proposal records and digital files.
• Suggest improvements to data quality, tracking, and reporting processes.
• Support other proposal operations and BD tasks as needed.

Skills

Excel

Data analysis

Attention to detail

Communication

Prioritization

Deadline management

Education

Bachelor’s degree in Business/Marketing/Data Analytics/Communications

Tools

CRM platforms

Business intelligence tools

Excel (software)

Job description

Job Description:OverviewThe Proposal Operations Analyst I helps keep business development and pursuit operations organized, accurate, and moving on schedule. This role maintains proposal and opportunity data, supports reporting and basic analysis, and coordinates subconsultant information requests. The successful candidate is detail-oriented, responsive, and able to manage multiple deadlines while working effectively with proposal, business development, and technical teams.ResponsibilitiesMaintain complete, accurate, and timely proposal and opportunity records in CRM systems, pipeline trackers, and internal databases.Track incoming work and deadlines, follow up on outstanding information, and keep requests moving through completion.Coordinate subconsultant information requests, including gathering materials, tracking status, and communicating deadlines and next steps.Prepare recurring reports and dashboards on pursuit volume, outcomes, win/loss rates, and client engagement.Review data for missing or inconsistent information, resolve routine issues, and escalate items requiring additional input.Summarize basic trends in pursuit activity by client, market sector, service line, and region.Work with business development and proposal team members to confirm details and provide context for accurate reporting.Organize and maintain historical proposal records and related digital files.Recommend practical improvements to data quality, tracking, and reporting processes.Support other proposal operations and business development tasks as needed.QualificationsBachelor’s degree in Business, Marketing, Data Analytics, Communications, or a related field preferred; relevant experience may be considered in place of a degree.At least one year of experience working with data, CRM systems, or in a business development, marketing, or proposal environment; two or more years preferred.Proficiency in Microsoft Excel; experience with CRM platforms or business intelligence tools is a plus.Strong attention to detail and a consistent record of producing accurate work.Ability to organize a high volume of requests, set priorities, follow through, and meet deadlines.Strong written and verbal communication skills, including comfort following up with colleagues and stakeholders.Basic analytical and problem-solving skills, including the ability to identify data issues and summarize findings.Dependable, responsive, and able to work independently while contributing to a team.Ability to adapt to changing priorities and maintain a professional, service-oriented approach.Ability to work Monday through Friday, 8:00 a.m. to 5:00 p.m., with overtime as needed.If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [e-mail] or call [phone].EEO Statement:All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.