Proposal Operations & Data Analyst

Pape-Dawson Consulting Engineers; San Antonio (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Pape-Dawson Consulting Engineers is seeking a detail-oriented Proposal Operations Analyst I to organize and maintain proposal data, support reporting, and coordinate subconsultant information. You will work across proposal, business development, and technical teams to ensure timely, accurate pursuit activities.

The role emphasizes data quality, deadline management, and producing recurring performance reports.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 1+ year experience with data, CRM, or business development.
• Strong Excel skills and data accuracy.
• Excellent written and verbal communication.
• Ability to manage multiple deadlines.

Responsibilities

• Maintain complete, accurate, and timely proposal and opportunity records in CRM systems, pipeline trackers, and internal databases.
• Track incoming work and deadlines, follow up on outstanding information, and keep requests moving through completion.
• Coordinate subconsultant information requests, including gathering materials, tracking status, and communicating deadlines and next steps.
• Prepare recurring reports and dashboards on pursuit volume, outcomes, win/loss rates, and client engagement.
• Review data for missing or inconsistent information, resolve routine issues, and escape items requiring additional input.
• Summarize basic trends in pursuit activity by client, market sector, service line, and region.
• Work with business development and proposal team members to confirm details and provide context for accurate reporting.
• Organize and maintain historical proposal records and related digital files.
• Recommend practical improvements to data quality, tracking, and reporting processes.
• Support other proposal operations and business development tasks as needed.

Skills

Data analysis

CRM experience

Excel proficiency

Reporting

Attention to detail

Stakeholder comms

Education

Bachelor's degree in Business/Marketing/Data Analytics

Tools

Microsoft Excel

CRM platforms

BI tools

Job description

Pape-Dawson Consulting Engineers is seeking a detail-oriented Proposal Operations Analyst I to organize and maintain proposal data, support reporting, and coordinate subconsultant information. You will work across proposal, business development, and technical teams to ensure timely, accurate pursuit activities.

The role emphasizes data quality, deadline management, and producing recurring performance reports.