Proposal Coordinator

Addison Group; San Antonio (TX); Hybrid; USD 24,796 - 27,552; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

A leading staffing and recruiting firm in San Antonio is looking for a Proposal Coordinator. This entry-level position involves building proposals, reviewing data, and collaborating with sales teams. Applicants should have strong Excel skills and experience in data-heavy roles. The role offers a hybrid work model with competitive pay, making it an excellent opportunity for those seeking to grow in a fast-paced environment.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas; macros a plus).
• Strong organizational and analytical skills with high attention to detail.
• 2+ years of experience in administrative support, customer service, or data-heavy roles.
• Ability to thrive in a fast-paced, high-volume environment.
• Excellent written and verbal communication skills.

Responsibilities

• Build proposals using Excel, PowerPoint, mapping tools, and visual resources.
• Review and analyze large data sets to create accurate client-ready documents.
• Collaborate with sales strategists and account executives to ensure proposals meet client needs.

Skills

Microsoft Excel

Organizational skills

Analytical skills

Communication skills

Job description

Overview

Job Title: Proposal Coordinator

Location: San Antonio, TX (Hybrid – 2 days in office, 3 days remote)

Pay: $18 - $20 / hour

Assignment Type: Contract-to-Hire

Hours: Monday–Friday, 8-hour shift between 7:00 AM – 7:00 PM

Benefits

This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Our client is a nationally recognized organization with a strong presence in the marketing and advertising space. Their team plays a critical role in supporting sales executives by preparing accurate, high-quality proposals for major clients. This is a great opportunity to join a fast-paced, collaborative environment with opportunities for training and advancement.

Key Responsibilities

• Build proposals using Excel, PowerPoint, mapping tools, and visual resources.
• Review and analyze large data sets to create accurate client-ready documents.
• Deliver high-quality work while meeting strict deadlines and service levels.
• Collaborate with sales strategists and account executives to ensure proposals meet client needs.
• Track work progress using internal systems and maintain accurate records.
• Contribute to team collaboration and process improvements.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas; macros a plus). - Will need to pass Excel assessment
• Strong organizational and analytical skills with high attention to detail.
• 2+ years of experience in administrative support, customer service, or data-heavy roles (experience may substitute for a degree).
• Ability to thrive in a fast-paced, high-volume environment.
• Excellent written and verbal communication skills.
• Willingness to adjust hours during peak workload periods.

Additional Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Administrative
• Industries: Staffing and Recruiting

Equal Opportunity Employer: Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.